EMSD Secretary

The New York City Housing Authority (NYCHA) is the largest public housing authority in the nation. NYCHA is home to approximately 4.6% of New York City’s population: it provides housing for more than 580,000 low-income New Yorkers through its public housing and Section 8 leased housing programs. NYCHA is comprised of 325 developments across the five boroughs of NYC, consisting of approximately 175,600 apartments in more than 2,400 buildings.

NYCHA’s Emergency Management and Services Department (EMSD) is charged with responding to all emergencies and hazards impacting essential services and day-to-day operations, to include large-scaled disasters. EMSD accomplishes this responsibility with a strategic network of public and private partners to ensure the protection of NYCHA’s infrastructure and the preparedness of its stakeholders, both internal and external. EMSD was formed in April of 2022 with the merging of NYCHA’s Office of Emergency Management and Emergency Services Department.

The Emergency Management Service Department (EMSD) is seeking to hire a Secretary Level 4 to provide administrative and clerical support to EMSD. This position works in conjunction with the Department’s Timekeeping staff to assure that employees are paid accurately and on time.

Responsibilities include, but are not limited to the following:

1. Perform all timekeeping functions for EMSD (i.e., manage EMSD timecards, update KRONOS daily, promptly prepare pay docks and pay suspensions).
2. Process and manage necessary human resources documents and forms for employee leave requests such as FMLA, Childcare, Worker’s Compensations and Military Leave.
3. Prepare and maintain Kronos reports such as lateness, absent, and missing swipes.
4. Troubleshoot automated payroll scheduling errors and/or problems on a weekly basis.
5. Review and verify leave balances for all personnel.
6. Respond to employees’ payroll inquires.
7. Generate administrative requests utilizing NYCHA’s internal applications (i.e., Movaris, Maximo, etc.).
8. Assist supervisors and managers with proactive control and scheduling of annual leave.
9. Perform clerical functions and support other office operations and procedures to include assisting office manager with additional duties.

Note: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Secretary or Clerical Associate to be considered.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below:

https://bit.ly/55aProgram

Additional Information:
1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA
PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.
2. NYCHA employees applying for transfer, promotional, title or level change opportunity must have served a period of one year at current location and in
current title and level (if applicable).
3. NYCHA residents are encouraged to apply.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New
York City Employees Retirement System (NYCERS).

Please read this posting carefully to make certain you meet the minimum

SECRETARY - 10252

Minimum Qualifications

A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?

Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.

Preferred Skills

1. Knowledge of Kronos timekeeping. 2. Excellent time management and advanced planning skills. 3. Strong administrative skills. 4. Excellent written and verbal communication skills. 5. Ability to work on various tasks simultaneously. 6. Proficient in Microsoft Excel, Word, and Outlook.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

NYCHA has no residency requirements.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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