EMSD Planning Associate

The New York City Housing Authority (NYCHA) is the largest public housing authority in North America. NYCHA is home to approximately 3.9% of New York City’s population: it provides housing for more than 520,800 low-income New Yorkers through its public housing and Section 8 leased housing programs. NYCHA is comprised of 355 developments across the five boroughs of NYC, consisting of approximately 178,000 apartments.

NYCHA’s Emergency Management and Services Department (EMSD) is charged with responding to all emergencies and hazards impacting essential services and day-to-day operations, to include large-scaled disasters. EMSD accomplishes this responsibility with a strategic network of public and private partners to ensure the protection of NYCHA’s infrastructure and the preparedness of its stakeholders, both internal and external. EMSD was formed in April of 2022 with the merging of NYCHA’s Office of Emergency Management and Emergency Services Department.

EMSD is seeking to hire an Emergency Management Planning Associate reporting to the Planning Coordinator, of the EMSD’s Preparedness Unit. Daily responsibilities as an emergency management planning associate include but are not limited to the following:

• Assist the Planning Coordinator with the maintenance of the Comprehensive Emergency Management Plan to include the hazard-specific, functional and support annexes, job aides, etc.
• Work with the Planning Coordinator with creating and maintaining templates, protocols, procedures and/or plans identified for NYCHA’s preparedness, response, and management of emergency incidents.
• Assist with inter-department and interagency planning for large-scale incidents and events and the documentation and evaluation of the handling of major emergencies.
• Create Situational Awareness reports, Incident Action Plans, After Action reports and Improvement plans for emergency activations.
• Coordinate and consolidate required information from valid emergency management sources and from NYCHA departments that have an identified role and responsibility in the response to emergency incidents to assist with the creation and maintenance of emergency plans.
• Work with the EMSD Training and Exercise Coordinator to ensure all required NYCHA personnel are trained on the Comprehensive Emergency Management Plan (CEMP) (to include its annexes) and its accompanying documents and are exercised regularly.
• Assist with the creation and maintenance of the Test, Training and Exercise Plan.
• Assist with the maintenance of the Continuity of Operations (COOP) plan.
• Draft project-related documents including schedules, project plans, presentations, meeting agenda, minutes, status reports, administrative duties, monitor and track emergency messages and notifications, etc.
• Work cooperatively with other departments, city agencies, elected officials, and residents of NYCHA.
• Utilize GIS technology to analyze hazards and perform risk assessments.

Additional assigned duties as a Planning Associate may include the following:

• Support emergency management functions such as resident preparedness, public information, and program administration
• Assist in fulfilling duties and assignments in support of the NYCHA Emergency Operations Center (EOC) activation, playing a crucial role in coordinating response efforts during emergencies and disasters to ensure swift and effective action.
• Conduct specific seasonal preparedness tasks and activities, including coastal, summer, and winter.
• Support emergency response efforts coordinated by EMSD

Note: Responsibilities may vary depending on the current needs of the department.

Additional Information:
1. Possession of a Valid Driver's License: Possession of a valid driver's license and the ability to drive, enabling mobility and facilitating effective coordination and response efforts during emergencies and/or during preparedness outreach and coordination efforts with stakeholders and residents.
2. Flexibility in Work Schedule: Flexibility to work evenings, weekends, and holidays as needed during emergencies or special events, demonstrating commitment to always ensure preparedness and community safety.
3. Proficiency in Relevant Software Tools: Proficient in Microsoft Office Suite (Word, Excel, Access, Project, PowerPoint, Teams, Forms) and other relevant software tools to facilitate efficient communication, data management, and project coordination.
4. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
5. NYCHA residents are encouraged to apply.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

COMMUNITY ASSOCIATE - 56057