What are the responsibilities and job description for the ASSISTANT SITE MANAGER, OVER-THE-COUNTER (OTC) SITE position at NYC Department of Social Services?
APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE
The Supportive Programs and Initiatives, oversees the unit responsible for the disbursement of Common Benefit Identification Cards (CBIC) to all HRA clients who have available benefits (CA, SNAP, and MA). Common Benefit Identification Cards are the primary vehicle for clients to access Cash Assistance and Supplemental Nutrition Assistance Program (SNAP) benefits which are issued to clients on the CBIC and can be used with participating merchants like a debit card. The CBIC is also used as identification for Medicaid services. EBO, located at 227 Schermerhorn Street in Brooklyn, serves as the centralized location for HRA clients citywide who need permanent cards, card replacements, changes, or restrictions to their Personal Identification Number (PIN), and immediate questions answered about how to access benefits with their CBIC.
Under the direction of the Over-The-Counter (OTC) Site Manager the Assistant Site Manager, with considerable latitude for independent action and decision, directly supervises a staff of three (3) Principal Administrative Associate I’s, and indirectly fifteen (15) Clerical Associate III’s CBIC/EBT Specialists in one Brooklyn Over-The-Counter (OTC) site who issue 600 - 700 referrals daily to cash and food stamp participants for replacement Common Benefit Identification Cards (CBICs) and provide EBT information to 1,100 new and active participants. The sites operate Monday through Friday 12 hours each day.
Supportive Programs and Initiatives (SPI)/ Common Benefit Identification Cards (CBIC) is recruiting one (1) Principal Administrative Associate (PAA) II, to function as an Assistant Site Manager, Over-The-Counter (OTC) Site, who will:
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The Supportive Programs and Initiatives, oversees the unit responsible for the disbursement of Common Benefit Identification Cards (CBIC) to all HRA clients who have available benefits (CA, SNAP, and MA). Common Benefit Identification Cards are the primary vehicle for clients to access Cash Assistance and Supplemental Nutrition Assistance Program (SNAP) benefits which are issued to clients on the CBIC and can be used with participating merchants like a debit card. The CBIC is also used as identification for Medicaid services. EBO, located at 227 Schermerhorn Street in Brooklyn, serves as the centralized location for HRA clients citywide who need permanent cards, card replacements, changes, or restrictions to their Personal Identification Number (PIN), and immediate questions answered about how to access benefits with their CBIC.
Under the direction of the Over-The-Counter (OTC) Site Manager the Assistant Site Manager, with considerable latitude for independent action and decision, directly supervises a staff of three (3) Principal Administrative Associate I’s, and indirectly fifteen (15) Clerical Associate III’s CBIC/EBT Specialists in one Brooklyn Over-The-Counter (OTC) site who issue 600 - 700 referrals daily to cash and food stamp participants for replacement Common Benefit Identification Cards (CBICs) and provide EBT information to 1,100 new and active participants. The sites operate Monday through Friday 12 hours each day.
Supportive Programs and Initiatives (SPI)/ Common Benefit Identification Cards (CBIC) is recruiting one (1) Principal Administrative Associate (PAA) II, to function as an Assistant Site Manager, Over-The-Counter (OTC) Site, who will:
- Assume the responsibilities of the Site Manager in his/her absence.
- Monitor OTC activity, through observation, for processing slowdowns or outages and authorizes the operation of the vault card, alternate card issuance system process in the event of a State or Contractor system failure to produce benefit cards through the normal process.
- Assist subordinates in resolving complex issues and in the servicing of difficult, loud, vulgar or threatening participants. Work to resolve impediments to EBT benefit redemption by interceding with the participants and dealing with their issues in an understanding manner so that information needed for servicing can be obtained. Work alongside subordinates servicing participants when staff are absent, or on break and lines are long.
- Evaluate staff performance on a periodic basis and recommends areas of improvement as necessary. Maintain time and leave records for staff, conducting conferences as needed to ensure compliance with agency time and leave rules and regulations.
- Liaison to the Job Centers/Food Stamp Sites and serving as a resource person for information on case error corrections.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications
- A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
- Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.