(Temporary) Contracts Manager for the Division of Neighborhood Development & Stabilization

About the Agency:

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.

As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

Your Team

The Office of Neighborhood Strategies (ONS) leads the agency’s effort to ensuring that HPD’s development and preservation efforts are guided by meaningful community engagement and coordinated with public investments in infrastructure and services, as put forth in the Mayor's Housing Plan. ONS is composed of two divisions and a cross-divisional unit reporting to the Deputy Commissioner:

The Office of Neighborhood Strategies (ONS) is composed of three divisions:

· The Division of Neighborhood Development & Stabilization (ND&S) leads the agency's commitment to neighborhood planning and strategic preservation through engagement with tenants, landlords, community leaders, and neighborhood stakeholders as we work to enable strong and healthy neighborhoods anchored by affordable housing.

· The Division of Planning & Predevelopment (P&P) is central to developing and managing HPD's housing production pipeline from project proposal phases through the land use review and entitlement process, to ensure that HPD's investments contribute to building strong, healthy, resilient neighborhoods in all five boroughs.

• The Strategic Initiatives Unit leads special ONS initiatives and provides essential technical, planning, and policy support to staff and the Deputy Commissioner of Neighborhood Strategies

Your Impact:

As the Lead Contracts Manager for the Division of Neighborhood Development & Stabilization, you will help administer local and federal funding to procure housing preservation and stabilization services from community-based organizations throughout New York City. Most of the contracts are for annual line-item appropriations the City Council distributes to community-based organizations. On average, the City Council allocates 200 awards with a volume of approximately $16 million per year to community-based organizations, which are converted to 80-90 contracts (many community-based organizations receive multiple awards). Contractors provide a range of services to low-income renters and homeowners, including financial and legal counseling, education, tenant organizing, case management, and legal representation. The Neighborhood Contracts Unit processes the City Council appropriations through the City’s PASSPort system to become human-client services contracts of fixed duration. The Unit creates the scopes of work and budgets with vendors, provides ongoing programmatic and fiscal oversight, and processes reimbursements. Moreover, the Neighborhood Contracts Unit provides guidance and support to other teams within the Office of Neighborhood Strategies that administer procurement and contracting processes

Your Role:

Your role will be to coordinate all aspects of the contracting and invoicing processes. You will coordinate with a portfolio of vendors to provide the necessary documentation to secure awards, register contracts with the City Comptroller's Office, and review and pay invoices, in compliance with the City’s Procurement Policy Board rules. You will respond to inquiries about your portfolio of assigned contracts, create reports, and communicate with other HPD Units and external partners, such as the Mayor’s Office of Contract Services and the Mayor’s Office of Nonprofit Services.

The Lead Contracts Manager will report to the Director or Deputy Director of the Neighborhood Contracts Unit.

Your Responsibilities:

· Assist the Director and Deputy Director, with reviewing deliverables and performing quality control of vendor scope and budgets

· Track work, provide progress updates, and compile information for HPD leadership

· Prepare responses to contract inquiries made by vendors, other HPD Units, Mayor’s Office of Contract Services, Mayor’s Office of Nonprofit Services, Office of Management and Budget, Comptroller’s Office, and other entities.

· Draft materials to be shared with the public or senior staff, such as presentations, reports, and memoranda

· Work independently to effectively drive forward a select portfolio of contracts. Perform contracting functions in PASSPort and the Financial Management System (FMS3). Ensure timely registration of contracts

· Work directly with other HPD Units (ACCO, Legal, Fiscal) to facilitate procurement/contract processing

· Communicate with vendors to request required documents and review submitted documents for completion. Provide technical assistance to vendors to facilitate appropriate oversight approvals and clearances

· Monitor vendors’ compliance with the contracts and support vendors with overall program implementation

• Monitor and evaluate the quality and effectiveness of vendors’ work in communities and prepare reports

Preferred skills

• Education and Experience: Bachelor’s degree and a minimum of three years of relevant work experience.
• Subject-Matter Expertise: Familiarity with New York City’s Procurement Policy Board rules, human services procurement, contracting, and payment processes. Proficiency or working knowledge ofPASSPort and Financial Management Systems (FMS). Experience managing City Council Discretionary Contracts preferred.
• Project Management: Proven ability to manage projects with multiple stakeholders; to receive direction and anticipate next steps; to work independently and take initiative; and to meet deadlines. Attentive to details, organized and able to follow through.
• Communication: Excellent written and verbal skills.
• Good Judgment: Ability to analyze a situation, understand when additional input is necessary, resolve issues independently, and escalate when appropriate.
• Collaborative and Creative Spirit: Excited to be part of a team in a diverse environment, to work with others to solve problems creatively and get quality work done. Ability to hear, take, and give feedback effectively and productively.
• Understanding of Team’s Mission: Knowledge of New York City government and housing issues and experience working with community-based organizations providing housing services are a plus.
• Technical Skills: Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, and SharePoint.

Authorization to work in the United States is required for this position. The NYC Department of Housing Preservation and Development does not provide sponsorship for international employees for visa applications, extensions, or status changes, including H-1B visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

Salary:

· The salary for this position is $50 per hour.

How to Apply:

· Please email resumes and cover letters to: neighborhoodcontracts@hpd.nyc.gov

· Please use the subject line “Application: Contracts Manager, Neighborhood Contracts, YOUR FIRST NAME YOUR LAST NAME”

· Please include your email address and phone number in your resume.

Job Type: Temporary

Pay: $50.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $16