What are the responsibilities and job description for the TEMP Records & Administration Coordinator for the Division of Preservation Finance & Portfolio Mgmt position at NYC Department of Housing Preservation & Development?
About HPD:
The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.
As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.
Your Team:
The Office of Development (OOD) leads the agency’s effort to create and preserve housing in collaboration with other HPD offices as well as other city, state and federal agencies.
The Office of Development is composed of eight divisions that administer a range of programs:
- New Construction Finance
- Special Needs Housing
- Building and Land Development Services (BLDS)
- Homeownership Opportunities and Preservation
- Preservation Finance
- Portfolio Management and Conversions
- Housing Incentives
- Compliance and Enforcement
HPD’s Division of Preservation and Portfolio Management oversees two divisions. The Division of Preservation Finance administers multiple financing programs to improve financial and physical conditions and preserve or create affordability within privately-owned multi-family and single-family buildings. The division oversees programs utilizing low-cost loans and property tax benefits among other public incentives.
The Division of Portfolio Management & Conversions (PMC) comprises of four teams, including Conversions, Requisitions, and Construction Monitoring. PMC is responsible for overseeing a large pipeline of HPD projects financed across the Divisions of New Construction, Special Needs Housing, Homeownership Opportunities and Preservation, and Preservation Finance. The division is responsible for proactively managing projects from closing through construction to permanent loan conversion and transition to other teams within HPD.
Your Impact:
The Division of Preservation Finance and Portfolio Management seeks a Records and Administration Coordinator to support our Operations teams. As the Coordinator, you will work closely with the Executive Director of Policy and Operations as well as the Directors of Operations and Deputy Director of Operations on both teams to contribute to the division’s efforts to preserve affordable housing through Operations support.
Your Role:
Your role will be to support the divisions’ Directors of Operations, and the Deputy Director of Operations in an administrative capacity including, filing, archiving and tracking important agency commitments.
Your Responsibilities:
Responsibilities will be related to division process development or improvement, data tracking, and assisting in policy research. The Coordinator’s responsibilities will include, but not limited to the following:
- Oversee and implement of filing/archiving needs, for both divisions, including organizing files, boxing files for archiving, and coordinating with the HPD Records team on policy questions and file storage work flows
- Coordinate retrieval of archived files when requested.
- Oversee the tracking and submission process for Doing Business Data Forms to ensure that projects comply with Local Law 44 per the City’s campaign finance reform law.
- Assist with coordinating team events for both divisions
- Assist with scheduling for program and senior staff with both divisions
- Assist with compiling and tracking divisional post-closing reports; outreach to staff to obtain reports, as needed.
- Assist with project research to respond to requests in support of inquiries under NYS’s Freedom Of Information Law.
- Assist with research and analysis for divisional tracking and other policy exercises.
- As needed, submit intake and other requests for new staff onboarding.
- Assist with other special projects, as needed.
Preferred Skills:
- Advanced computer skills including competency in full Microsoft Office suite, especially Excel, Word, and Outlook.
- Attention to detail and strong organizational skills
- Strong writing and communication skills.
- Capacity to work on multiple tasks and set priorities.
- Interest in data, analysis, and records/compliance policy.
Salary range for this position is: approximately $77,500 annual salary (based on a 35 hour work week with a required unpaid lunch)
How to Apply:
Please email resume and cover letter to: JobsPF@hpd.nyc.gov
NOTE: Please note that this is a temp position that will conclude approximately 1 year from hire date or later. Please note that due to this being a Temporary Employment Position we are unable to sponsor candidates that require visa support.
Work Location: 100 Gold Street, New York, NY
Job Type: Temporary
Pay: From $77,500.00 per year
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $77,500