Dir, Cust Service & Relations

IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT ADMINISTRATIVE STAFF ANALYST OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Property Exemptions Administration (PEA) oversees and executes property tax benefits for a diverse array of entities and individuals. PEA’s core responsibilities encompass the examination, processing, and management of applications for exemptions and abatements. These benefits extend to commercial and industrial properties, residential multi-family construction, new one- to two-family construction, government entities, and non-profits, as well as renters and homeowners, including members of the clergy, seniors, people with disabilities, and veterans. PEA is committed to ensuring the accessibility of property tax benefits for all eligible constituents.

The Property Exemptions Administration (PEA) Office is seeking a Director of Customer Service & Relations to lead PEA's Customer Service & Relations (CSR) Unit. The Director will manage a team of customer service professionals responsible for helping property tax benefits applicants, recipients, and customers with tax mapping inquiries.

Reporting to the Assistant Commissioner of the Property Exemptions Office, duties and responsibilities include but are not limited to:

• Direct all aspects of a growing CSR Unit, which includes streamlining the recently absorbed tax mapping customer service, customer noticing, and the intake and administration of conventional mail.
• Collaborate with other Property Units and other Agency Divisions to ensure delivery of optimal levels of customer service & relations within the division.
• Manage the information flow from Property Division to ensure up-to-date information is available to customers.
• Ensure visibility and accountability of end-to-end service delivery to property customers according to an agreed upon set of key performance indicators that always promotes customer service excellence.
• Working with management with the intention of permanent expansion of the unit to other boroughs, adding other program types, including Commercial Exemptions.
• Represent Property division, as a customer service leader to the agency's 3-1-1 liaison and when called upon, to internal and external stakeholders.
• Improve customer service and relations results by studying, evaluating, and re-designing processes.
• Implementing best practices, establishing, and communicating service metrics; monitoring and analyzing results; implementing changes; conveying the Units areas of opportunity to senior management, providing recommendations.
• Work closely with the agency's service providers, such as IT, Facilities, and other principals to develop and enhance the CSR unit's systems and infrastructure to be consistent with the agency's objectives.
• Maintain data integrity of all customer information.
• Provide reporting data on metrics and develop new ways to enhance reporting to management about the unit's initiatives and challenges.
• Confirm and ensure appropriate annual contracts are maintained with unit's vendors, including translations/language line services and call contact center services and products.
• Work with a team whose day-to-day responsibilities are to develop strong relationships with stakeholders, such as but not limited to Community Advocacy Groups, the External Affairs division and Press Office, the Mayor's Office, Borough representatives who encourage constituents to participate in these property tax exemption programs.
• Other duties and special projects as assigned; attend outreach events when requested.
  
  

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADMINISTRATIVE STAFF ANALYST - 1002E

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
  
  

Preferred Skills

• At least seven years of customer service experience. -Analytical and quantitative skills ability to solve problems creatively. -Experience establishing goals and leading a team of twenty or more to positive outcomes. Must be able to motivate staff and maintain positive work morale. -Experience using customer service products such as Presidio, Calabrio, E-gain, Q-matic, Customer Relationship Management (CRM), and Egain for reporting and data management. -Excellent customer service skills in dealing with customers in person, on the telephone and via email or written correspondence ability to solve urgent public-facing situations with composure. -Proficiency in MS Word, Excel, Access, and PowerPoint. -Experience with independent writing of management-level weekly reports, presenting at Commissioner-level meetings on a regular basis be able to communicate clearly and effectively and present in a concise manner to DOF management. -Must be able to prioritize tasks, meet deadlines without compromising the integrity of the work/products/services. -Knowledge of property tax benefits is a plus.
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $118,873.00 – $133,051.00