Office Manager

THIS POSITION IS ONLY OPEN TO INTERNAL ACS APPLICANTS.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The Division of Family Court Legal Services (FCLS) is responsible for representing ACS in child neglect and abuse cases, juvenile delinquency proceedings and other child welfare proceedings in the New York City Family Courts. FCLS attorneys work collaboratively with Child Protective Specialists, Case Planners, and other child welfare specialists to further the agency’s mission on behalf of children and families.

Duties

Under the general direction of the Legal Case Assistant Manager in the Bronx Family Court Legal Services (FCLS) Borough Office, the Office Manager is responsible for overseeing the day-to-day operations of the Bronx FCLS offices including the supervision of clerical staff. Specific duties include but are not limited to:

• Supervision and training of clerical support unit
• Order and maintain inventory of office supplies
• Order and distribute legal reference books
• Maintain oversight of facilities issues and liaise with DCAS and custodial staff to resolve issues as needed at main office and any swing spaces
• Liaise regularly with ACS’ Office of Information and Technology to ensure that office’s technology needs are met
• Monitor office printers and fax machines and coordinate service and toner resupply as needed
• Coordinate delivery and pick up of subpoenaed records by staff
• Coordinate staff transfers, office moves, and procurement of office equipment for new hires
• Serve as custodian for office’s sub-impress fund and maintain oversight of fiscal issues in office including processing attorney license reimbursements, securing metro cards, reimbursement for revocation hearings
• Liaise regularly with Process Server to ensure regular and timely process of legal documents, including service by publication
• Liaise with court personnel to ensure the coordination of court filings
• Monitor and coordinate postal needs of office
• Prepare and submit requisition forms for transcript and court reporter billing
• Supervise the storage of closed files
• Maintain and update organizational charts and phone directories
  
  

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of
  
  

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

• Education and/or experience equivalent to "1", "2" or "3" above. However, all
  
  

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $70,560.00 – $105,486.00