Administrative Assistant for MEDICAL Office

NYBRA Plastic Surgery is a premier medical practice committed to providing exceptional patient care and innovative surgical solutions in a compassionate and professional environment. We pride ourselves on teamwork, attention to detail, and dedication to excellence in every aspect of our practice operations.

Position Overview

We are seeking an Experienced Administrative Assistant to support our Director of Operations. This individual will play a key role in ensuring the smooth day-to-day operations of the practice by handling a variety of administrative, organizational, and technical tasks. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities while maintaining a high level of professionalism and patient service.

Key Responsibilities

• Provide comprehensive administrative support to the Director of Operations and assist with the daily operations of the practice.
• Perform a variety of administrative duties, including scheduling, correspondence, document preparation, and data entry.
• Support the onboarding process for new employees and providers, including maintaining personnel files and tracking PTO.
• Create and maintain confidential documents, reports, and systems in compliance with privacy and regulatory requirements.
• Perform basic IT troubleshooting on office equipment (computers, scanners, printers, etc.).
• Assist with front desk operations as needed, including answering phones, scheduling patient appointments, check-in/check-out, and data entry to ensure exceptional patient experiences.
• Manage office supply inventory and coordinate purchasing to support daily operational needs.
• Collaborate with internal departments and external partners to support practice initiatives and ensure efficient workflows.

Qualifications

• Required: Minimum of 2 years of administrative experience in a healthcare setting.
• Preferred: Experience in a private plastic surgery practice or specialty medical environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills with a professional demeanor.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks, manage time effectively, and work efficiently in a fast-paced environment.
• Dependable, adaptable, and capable of maintaining confidentiality at all times.
• Team-oriented with a positive attitude and commitment to patient-centered service.
• Flexible availability to work until 6 PM on weekdays when needed; no weekends required.

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $20