Chemical and Materials Expeditor

About NY Creates:

NY Creates serves as a bridge for advanced electronics, leads projects that advance R&D in emerging technologies, and generates the jobs of tomorrow. NY Creates also runs some of the most advanced facilities in the world, boasts more than 3,000 industry experts and faculty, and manages public and private investments of more than $25 billion - placing it at the global epicenter of high-tech innovation and commercialization.

Job Description:

The Chemical & Materials Expeditor will provide administrative and logistical support to the Materials and Chemical Management team. This position will assist in maintaining databases, tracking material requests, coordinating communications, and supporting the overall workflow as fab activity continues to grow across the organization.

Key Responsibilities

Support HFC-usage monitoring and reduction plans
Assist in maintaining AVA Chem inventory and materials management database
Assist with input of vendors, new materials, and incoming customer requests
Monitor and maintain tracking of request packets and purchasing documents to ensure timely turnaround
Prepare and export reports from AVA for internal and external use
Analyze and monitor AVA data for accuracy and completeness
Support filing, follow-up, and completeness review of MRFs
Respond to customer MRF requests within two business days
Confirm packet receipt within two business days (barring issues)
Ensure timely submission of MRF packets per category timelines (5-10 business days)
Generate weekly MRF packet status reports for customers
Assist with compiling and filing completed purchase packets
Coordinate with vendors on order releases and ETAs

Support spreadsheet and chart maintenance for tracking POs, releases, and receipts
Provide administrative support for gas bids, litho blanket POs, and other technical initiatives
Attend meetings and assist with meeting reports and internal communications
Support training of internal users on request and procurement processes
Participate in continuous improvement efforts with finance, procurement, and engineering teams

Requirements:

Associate's degree or higher in business, materials management, or related field
3 years of experience in administrative, inventory, purchasing, or data tracking roles
Experience with inventory or chemical management software (e.g., AVA Chem)
Familiarity with Excel, database tools, and file tracking systems
Strong written and verbal communication skills
Ability to manage time-sensitive tasks and maintain attention to detail
Experience in fast-paced environments; lab or materials knowledge a plus

Preferred Requirements:

Don't meet every requirement? At NY Creates we are dedicated to building a welcoming workplace. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY Creates.

Benefits

Medical, Vision, and Dental
Competitive Pay and PTO
Flexible Heath Spending and Dependent Care Accounts
Basic / Optional Life Insurance
Post-Retirement Health Insurance
Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
Optional employee contributed retirement account.

Location: 257 Fuller Road, Albany, NY 12203

Salary Range: $75,000 - $95,000

• Posted salary rates are determined upon experience and education

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.