Maintenance Specialist 461-05-26

Agency Sponsored: Medical/Dental 100% paid for employee and 90-98% for dependents, generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability, great culture.

Employee paid: Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield.

General Description

The Maintenance Specialist provides comprehensive facility, equipment, and fleet maintenance services across all Agency locations. This position ensures that buildings, grounds, equipment, and vehicles are maintained in a safe, functional, and compliant condition for staff and consumers. The role works closely with the Operations Manager to coordinate daily activities, manage work orders, oversee vendor services, and ensure compliance with applicable policies, safety standards, and regulatory requirements.

Essential Functions

1. Facilities and grounds maintenance  
2. Workspace Configuration
3. Facility and equipment maintenance support
4. Fleet safety and maintenance

 1.    Facilities and Grounds Maintenance

• Maintain agency office buildings, grounds, building systems, and meal sites across five counties through routine, preventive, and corrective maintenance.
• Conduct regular inspections and perform repairs to ensure facilities are safe, functional, and presentable.
• Coordinate and monitor contracted services including HVAC, janitorial, groundskeeping, elevator maintenance, pest control, recycling, and debris removal.
• Schedule services, track work orders, obtain vendor quotes, document activities, and prepare maintenance reports.

 2.   Workspace Configuration

• Collaborate with Operations Management, program leadership, Human Resources, and IT to install, configure, and modify office workstations, modular furniture, walls, and ergonomic equipment solutions.
• Assist with space planning design and adjustments and document workstation changes in accordance with ergonomic and Agency guidelines.
• Assist with workstation and peripheral moves or setups, with or without network connections, in coordination with IT.
• Respond to employee ergonomic needs and requests for minor workstation modifications.

• Troubleshoot and perform routine and minor repairs to office and facility equipment, including copiers, furniture systems, sit/stand desks, plumbing fixtures, HVAC components, and selected commercial kitchen equipment, ensuring they are in working order.
• Perform maintenance tasks such as basic carpentry, plumbing repairs, wall repair, and painting.
• Assemble and install shelving units, furniture, cubicles, and other modular systems.
• Coordinate the movement of materials and equipment between Agency locations. Receive, stage, transport, and surplus furniture and equipment.
• Provide temporary or emergency janitorial assistance, including restocking supplies as necessary.
• Set up conference rooms to support meeting, trainings, and Agency events.
• Maintain safe exterior conditions by clearing sidewalks, walkways, and parking areas of debris and hazards, and manage recyclables and waste.
• Provide logistical and operational support to other departments, as needed.

 4.   Fleet Safety and Maintenance

• Coordinate required inspections and vendor maintenance to ensure Agency vehicles are safe and reliable.
• Verify completed maintenance work for compliance with Agency policy and operational standards, including oil changes, tire service, and repairs.
• Perform minor vehicle safety checks, maintain emergency kits, and document vehicle concerns for Operations and Program Managers in all Agency offices.

Agency Expectations

• Embraces and exhibits the Agency Mission, Vision, and Core Values.
• Provides professional, respectful, and culturally responsive service to consumers, staff, and partners.
• Follow all applicable Agency policies, procedures, and regulatory requirements.
• Demonstrate positive work habits, including reliability, professionalism, and regular attendance.
• Apply sound judgment, critical thinking, and problem-solving skills while meeting standards for quality, accuracy, and timeliness.
• Maintain confidentiality and protect sensitive information in accordance with privacy laws and Agency policy.
• Serve as a Mandatory Reporter of suspected abuse of vulnerable populations, as required by law and Agency policy.
• Performs other related duties as assigned.