Administrative Assistant

Job Summary

We are seeking a proactive and detail-oriented Bookkeeper/Administrative Assistant to join our dynamic team. In this vital role, you will manage financial records, handle administrative tasks, and provide exceptional support to ensure smooth office operations. Your energetic approach and organizational skills will help maintain accurate bookkeeping, streamline office processes, and enhance overall productivity. This position offers an exciting opportunity to contribute to a growing organization while developing your skills in office management, accounting, and customer service.

Responsibilities

• Manage accounts payable and accounts receivable
• Process invoices, payments, and vendor bills
• Enter and manage financial transactions in our Odoo ERP system
• Reconcile bank and credit card statements monthly
• Maintain accurate general ledger records
• Assist with payroll, sales tax, and B&O tax filings
• Support month-end and year-end closing
• Prepare financial reports for management
• Work with our outside accountant/CPA as needed
• Answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks with precision, including updating spreadsheets and maintaining filing systems
• Support office management activities by organizing calendars, scheduling appointments
• Provide excellent customer support by responding to client inquiries via phone or email and ensuring timely follow-up
• Assist with clerical tasks such as proofreading documents, preparing Word processing files, and managing correspondence
• Handle general administrative duties including filing, photocopying

Qualifications

• Associate’s degree (2-year) in Accounting or a related field
• Minimum 5 years of bookkeeping experience
• Experience in construction materials sales or the construction industry strongly preferred
• Knowledge of U.S. GAAP and Washington State tax requirements (sales tax, B&O tax, payroll) preferred
• Experience with ERP systems preferred, especially Odoo
• Fluent in English (written and spoken) preferred
• Proficiency in [QuickBooks / other software] and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information professionally
• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets
• Excellent computer literacy and data entry skills with attention to detail and accuracy
• Strong communication skills in both English and bilingual capabilities are a plus
• Ability to multitask efficiently while managing time effectively in a fast-paced environment
• Personal assistant experience or calendar management skills are advantageous

Join us to be part of a vibrant team dedicated to delivering outstanding support while fostering your professional growth!

Pay: $25.00 - $38.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $38