What are the responsibilities and job description for the Legal Office Coordinator / Office Administrator (Mid-Level) position at NW Corporate Law?
Overview
We’re looking for a sharp, proactive Legal Office Coordinator / Administrator to keep our Portland office running smoothly, support our growing legal practice, and deliver an incredible experience for our clients.
The Role
As our Legal Office Coordinator, you will be the operational backbone of the firm. Wearing multiple hats, you’ll split your time between marketing and promotion, front-office operations, client onboarding, practice management support, and light bookkeeping/billing logistics.
If you thrive in an entrepreneurial environment, love creating order out of moving parts, and want to play a key role in supporting local PNW businesses, this is the spot for you.
What You’ll Do
- Office Operations & Client Experience: Maintain a welcoming, professional atmosphere in our Portland office. Greet arriving clients, handle incoming calls/emails with warmth and promptness, manage mail, and keep office inventory and vendor relationships humming.
- Practice Management & Intake: Manage calendar scheduling for attorney consultations and client meetings. Oversee new client onboarding workflows, ensuring engagement letters and client files are set up accurately in our practice management software.
- Billing & Administrative Logistics: Support our team with monthly client invoicing, expense tracking, and basic trust account (IOLTA) compliance logging.
- Legal Support & Document Coordination: Assist attorneys with document prep, trademark filings, corporate compliance records, and formatting business formation packages.
- Process Optimization: Identify small ways to make our day-to-day administrative workflows faster, cleaner, and more efficient.
What We’re Looking For
- Experience: 2–4 years of office administration, office coordination, or practice management experience (preferably within a boutique law firm, corporate environment, or professional services firm).
- Tech-Savvy: You adapt quickly to cloud-based tools. Hands-on experience with modern legal tech (e.g., Clio, MyCase, or Smokeball), Google Workspace, Docusign, and QuickBooks is a huge plus.
- Attention to Detail: You take pride in flawless formatting, pristine calendar management, and keeping client files organized.
- Communication: Exceptional written and verbal communication skills with a client-first, approachable attitude.
- Problem Solver: You don’t wait to be told what to fix; you proactively jump in and handle operational tasks before they become headaches.
Why Join NWCL?
- Competitive Pay: $55,000 – $67,000 annual base salary depending on experience.
- Great Culture: Work with a friendly, humble, and brilliant team that values humor, balance, and clear communication. www.nwcorporatelaw.com
- Impact: See the direct impact of your work by helping local founders build real, thriving Pacific Northwest businesses. www.nwcorporatelaw.com
- Comprehensive Benefits: Paid time off (PTO), health benefits coverage, firm holidays, and professional development opportunities.
Pay: $55,000.00 - $67,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Application Question(s):
- Competitive applicants will have a minimum of 2 years of experience of office administration, office coordination, or practice management experience (preferably within a boutique law firm, corporate environment, or professional services firm). How many years of relevant experience do you have?
Education:
- Bachelor's (Preferred)
Work Location: In person
Salary : $55,000 - $67,000