Administrative Assistant - CW

This is a Non-Employee Contingent Worker Role providing services for TIAA’s family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results.

This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting.

The anticipated term of this engagement will be 12 months. This term could be extended based on company business needs.

CW-Administrative Assistant III

The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities And Duties

• Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues.
• Provides support for daily Executive operations including meeting arrangements, travel and expenses.
• Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
• Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion.
• Maintains Executive calendars, contact lists and provides ad-hoc support as needed.
  
  

Educational Requirements

• High School Preferred
  
  

Work Experience

• No Experience Required; 2 Years Preferred
  
  

Physical Requirements

• Physical Requirements: Sedentary Work
  
  

Career Level

3IC

Job Summary: The Administrative Assistant will provide high-level onsite support to the Chief Financial Officer (CFO) and broader backup support to the New York executive suite. This individual will manage a broad variety of executive administrative tasks, help ensure the smooth running of daily operations, and function as a key liaison across internal and external partners.

Key Responsibilities & Duties:

• Provide proactive, comprehensive calendar management for the CFO, including complex scheduling across multiple time zones, coordinating internal and external meetings, and anticipating scheduling conflicts.
• Prepare, format, and distribute materials, agendas, and presentations for executive meetings; ensure a clear understanding of expectations and deliverables.
• Manage expense report preparation, submission, tracking, and reimbursement for the CFO; support cost management and assist with budget tracking as needed.
• Arrange and oversee detailed domestic and international travel itineraries, including transportation, accommodations, and meeting logistics; handle last-minute changes with composure and accuracy.
• Serve as the primary contact for facilities-related requests (e.g., maintenance, cleaning, HVAC) and coordinate with building management, office services, and IT on behalf of the executive team.
• Assist with workspace planning and daily office operations to ensure a productive environment.
• Oversee executive event logistics, including leadership offsites, client meetings, internal culture events, and special projects.
• Collaborate closely with administrative colleagues supporting other senior leaders, including the Nuveen Leadership Team, handling cross-team requests and sharing best practices.
• Exercise discretion and confidentiality in all aspects of the role, with a demonstrated ability to listen, interpret, and quickly act on the needs and concerns of the executive(s).
• Act as backup support for fellow executive assistants as needed.
• Additional duties and projects as assigned by leadership.
  
  

Required Qualifications:

• A minimum of 2 years of professional experience as an administrative assistant (preferably supporting C-level or senior executives), receptionist, conference services, or events coordinator.
• High school diploma or equivalent.
  
  

Preferred Qualifications:

• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); ability to quickly learn additional business applications.
• Superior oral and written communication skills, with attention to detail, clear and professional speaking, writing, and listening abilities.
• Demonstrated organizational, project management, and multitasking skills; able to effectively prioritize competing requests.
• Exceptional professionalism, reliability, and positive attitude; ownership mindset and willingness to take responsibility for outcomes.
• Comfortable interacting with and supporting various senior leaders, both internally and externally.
• Ability to handle confidential information with discretion and integrity.
• Willingness and flexibility to work overtime and respond to urgent requests, as needed.
  
  

Start Date: 20-Oct-2025

End Date: 20-Oct-2026

Travel Required: No

Anticipated Posting End Date:

Base Pay Range: $27.08/hr - $51.92/hr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

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Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here.

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If You Are a U.S. Applicant And Desire a Reasonable Accommodation To Complete a Job Application Please Use One Of The Below Options To Contact Our Accessibility Support Team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

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TIAA maintains a drug-free and smoke/free workplace.

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Job Summary: The Administrative Assistant will provide high-level onsite support to the Chief Financial Officer (CFO) and broader backup support to the New York executive suite. This individual will manage a broad variety of executive administrative tasks, help ensure the smooth running of daily operations, and function as a key liaison across internal and external partners.

Preferred Qualifications:

• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); ability to quickly learn additional business applications.
• Superior oral and written communication skills, with attention to detail, clear and professional speaking, writing, and listening abilities.
• Demonstrated organizational, project management, and multitasking skills; able to effectively prioritize competing requests.
• Exceptional professionalism, reliability, and positive attitude; ownership mindset and willingness to take responsibility for outcomes.
• Comfortable interacting with and supporting various senior leaders, both internally and externally.
• Ability to handle confidential information with discretion and integrity.
• Willingness and flexibility to work overtime and respond to urgent requests, as needed.