Administrative Assistant (Document Support)

At Nutrition & Services for Seniors, our mission is to enhance the health, dignity, and quality of life of older adults through nutritious meals, compassionate service, and community-focused care. We proudly serve seniors in our community by providing balanced meals that meet dietary needs while fostering respect, independence, and well-being.

We are a well-established organization that supports business operations through accurate documentation, efficient processes, and dependable administrative services. Our team values organization, attention to detail, and collaboration, and we are committed to providing a structured and supportive work environment.

Position Summary

The Administrative Assistant (Document Support) provides essential administrative and documentation support to internal teams. This role focuses on organizing, maintaining, reviewing, and updating company documents and records while ensuring accuracy, consistency, and confidentiality. The position is ideal for detail-oriented individuals seeking entry-level to mid-level administrative experience.

Key Responsibilities

• Organize, file, and maintain digital and physical documents and records
• Review documents for accuracy, completeness, and proper formatting
• Enter, update, and verify information in internal systems and databases
• Maintain document version control and standardized naming conventions
• Assist with document retrieval requests and internal reviews
• Prepare routine reports, logs, and summaries related to documentation
• Communicate with team members to resolve discrepancies or missing information
• Ensure compliance with internal procedures and data confidentiality standards
• Provide general administrative and clerical support as needed

Qualifications

• High school diploma or equivalent required
• Associate degree or coursework in administration, business, or a related field preferred
• Prior administrative, clerical, data entry, or document support experience is a plus
• Strong attention to detail and organizational skills
• Basic computer proficiency, including document management and data entry
• Ability to follow written and verbal instructions

Skills & Abilities

• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Comfortable working with structured processes and routine tasks
• Discretion when handling confidential information
• Team-oriented with the ability to work independently

Physical & Work Requirements

• Ability to sit or stand for extended periods
• Regular use of hands for keyboarding and document handling
• Occasional lifting or movement of files or office materials

Why Join Us

• Stable and structured work environment
• Training provided for systems and procedures
• Opportunities to build administrative and office support experience
• Supportive team culture

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to protected status.