Student Records Analyst

About this Job

POSITION TITLE
Student Records Analyst

APPOINTMENT
Appointed by the Chancellor of the College upon recommendation of the Associate Vice Chancellor of Student Affairs

LINE AND STAFF RELATIONSHIPS
Directly responsible to the College Registrar

GENERAL POSITION SUMMARY
Responsible for tracking and maintaining student enrollment and academic records; class and semester schedules; curriculum prerequisites and graduation requirements. Also guides students, staff, and faculty through Registrar and Registrar-related processes, by providing clear interpretation of academic policies and procedures. Responsible for promoting a culture of collaboration, accountability, respect, inclusiveness, excellence, and sustainability. Exhibits commitment to diversity and inclusion and active collaboration with individuals of diverse cultural, social, and educational backgrounds.

Minimum Qualifications

QUALIFICATIONS:

Required:

• Bachelor's degree (or equivalent knowledge obtained through a combination of education, training, and experience)
• Minimum 3 years of recent experience required in registrar services, student services, or related area of expertise
• Attention to detail, accuracy and efficiency
• Ability to organize and prioritize a fast-paced schedule and appropriately analyze job-specific data
• Innovative, creative, and energetic work style
• The ability to represent RPCC internally and externally
• Strong interpersonal skills with the ability to build relationships and to communicate with a diverse community
• Excellent written and oral communication skills; competency with office technology and software.
• Must be able to work both independently and with a team
• Must be able to exercise judgment, confidentiality, and discretion regarding student academic records and enforcement of Registrar policies and procedures. Guidance from manager provided.

Preferred:

• Possess 5 years or more of experience in registrar services
• Administrative experience in higher education
• Ellucian Banner experience
• National Student Clearinghouse experience
• Advanced experience in Microsoft Office Suite (email, databases, spreadsheets, word processing)

Job Duties and Other Information

PRINCIPAL DUTIES, RESPONSIBILITIES AND AUTHORITY

• Responsible for overall management and maintenance of records room, student files, and archiving processes
• Contribute to and support the student retention initiatives of the Registrar’s office
• Perform diverse administrative work as assigned by Registrar. Manage and complete daily requests that come through the registrar’s office, including items such as transcript requests, administrative withdrawals, late registration requests, process FERPA requests, applications, change of major/program/catalog, removing holds, enrollment verification requests, transcript requests, grade changes, etc.
• Provide legendary customer service to students, faculty and staff by being available to service walk-ins, answering phone inquiries, generate and respond to text messages and oversee responses to registrar email account
• Assist with new student orientation, commencement and other graduate events

• Provide front desk assistance, as needed
• Supports and assists with internal and external student recruitment efforts
• Assist with all internal/external reporting and institutional data updates as required
• Work independently to analyze available information, draw conclusions and understandings, and present such conclusions effectively to senior administration
• Assist with entering non-credit (Workforce) registration and section requests
• Update schedule landing pages each semester for website
• Receive and process incoming official transcripts
• Troubleshoot and resolve official transcript requests
• Assist with processing graduates and exit point completers
• Maintain office supply inventory; generate purchase requisitions as needed and track order status
• Updates student attributes in Banner as directed
• Enter IBCs and Non-Traditional credit
• Apply approved Degree Works Exceptions
• Scans and indexes student files maintained by the registrar's office
• Oversee commencement responsibilities such as graduation card labels, numbering, honors notation, alphabetized organization, registrar signage and table readiness at venue. Support commencement committee as needed.
• Prepare current and accumulated graduation count summary reports
• Participate in job-related trainings
• Performs other related duties as assigned.

River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.

Please visit our website for more information: www.rpcc.edu.

River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at hr@rpcc.edu or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).