What are the responsibilities and job description for the Office Assistant position at Numotion?
Category
Administrative Support
Job Location
13312 Lakefront Drive, Earth City, Missouri
Tracking Code
14873-128
Position Type
Full-Time/Regular
By joining Numotion, you will be a part of the nation's leading provider of Complex Rehabilitation Technology. Numotion is helping thousands of people with individually configured, medically necessary mobility products and services. From manual and powered wheelchairs to disposable medical supplies that serve unique medical and functional needs, we are improving the lives of people with disabilities by enabling them to actively participate in everyday life. Maintaining our standing as the industry leader in CRT comes from having a workforce with a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment based on open dialogue, active listening and ongoing definitive actions.
Job Purpose
The Office Assistant provides clerical support to staff, supervisors & managers. This position involves daily interaction with both internal and external contacts, as well as exposure to sensitive, confidential information. The Office Assistant’s may be responsible for accurate receiving and sorting mail by departments and distributing the mail items to the appropriate department and person.
Key Responsibilities
- Communicate with external customers and internal employees in a clear, precise manner.
- Copy, scan, and distribute correspondence to the correct department or recipient.
- Records arrival date and time of mail and packages.
- Receive, sort, and distribute incoming mail and faxes.
- Maintain office supplies and inventories including ordering, tracking, and distributing the supplies as needed.
- Answer phones and transfer calls as appropriate, take and distribute messages.
- May prepare outgoing mail and correspondence.
- May update and maintain databases with customer data, ensuring the accuracy and completeness of the data.
- Utilize Numotion Leadership Principles to perform the job with integrity, compliance, and values consistent with Numotion’s mission.
- Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations.
- Always provide excellent customer service for all internal and external customers of the operations. Provide solutions for customer concerns and continually focus on customer service as our top priority.
- The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by management.
- High School Diploma and/or GED.
- 2 years of clerical and office related experience.
- Attention to detail.
- Ability to read and understand a wide range of materials.
- Ability to prioritize and work in a fast-paced environment.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to traverse office facilities.
- Frequent use of hands, wrists, fingers associated with computer equipment and paper processing.
- Occasionally move and reach with arms and hands.
- Visual abilities including close vision and the ability to adjust focus.
- Ability to lift 40 pounds.