Accounting Manager

ACCOUNTING MANAGER

Location: Central Office-Corpus Christi

Job Summary

Under the general supervision of the Chief Executive Officer, the Accounting Manager position is responsible for the fiscal administration of Nueces County Community Action Agency (NCCAA) in accordance with the policies established by NCCAA’s Board of Directors, CSBG Organizational Standards, OMB-Uniform Guidance, AICPA Audit Guide, GAAP, and TXGMS. This role serves as liaison between the Agency and the business process outsource team. It requires strong attention to detail and strong communication skills. Must know Sage Intaact Software.

Key Accountabilities

• Serves as liaison between Agency and business process outsource team
• Manages the Sage Intacct fund accounting system for a non-profit organization.
• Designs, operates and implements accounting policies and procedures to meet the cost, internal control, and compliance requirements in accordance with generally accepted auditing standards and the standards applicable to financial audits subject to CFR Part 200 Uniform Guidance.
• Prepares annual and monthly budgets and cash forecasts. 
• Prepares and submits expenditure reports and reimbursement requests to funding sources in a timely manner.
• Prepares budget expenditure reports for Program Directors/Managers and meets frequently to review financial results and anticipated changes.
• Assists Program Directors/Managers in producing their prospective annual budgets.
• Reviews and approves bi-weekly Payroll.
• Processes travel advances and fuel card balances.
• Assists with G/L reconciliations.
• Assists with procurement requisitions
• Prepares weekly Notice of Payments.
• Assists with control and accountability of fixed asset inventory.
• Assists with year-end encumbrance liquidations and carry forward balances. Prepares and presents financial reports to the Board of Directors and Finance Committee.
• Prepares the Comprehensive Annual Financial Report & Annual Agency-wide budget.
• Oversees the annual single audit and retirement plan (403b) audit.
• Leads preparation and effectively communicates with and assists external auditors during annual financial and compliance audits.
• Prepares memorandums and correspondence letters to outside vendors related to accounting matters.
• Prepares quarterly Building depreciation reports, monthly bank reconciliations, and various cost allocation worksheets.
• Coordinates/Completes all year-end encumbrance liquidations and carry-forward balances.
• Maintains control and accountability of fixed asset inventory.
• Participates in executive leadership, planning, and development meetings, including travel as needed. Performs other duties as assigned by the Chief Executive Officer.

Minimum and Preferred Requirements-Knowledge, Skills, and Abilities

• Requires BA/BBA/MBA degree in Accounting with a minimum of 5 years of accounting experience in non-profit or grant accounting, or 2 years of direct experience as a Controller in non-profit.
• Bilingual in English and Spanish preferred, but not required. Computer literacy, including database management, spreadsheets, word processing, internet, and email.
• Excellent communication and problem-solving skills, written and verbal
• Knowledge of Mission, CSBG Organizational Standards, and Texas Administrative codes. Ability to gather relevant data, conduct an analysis, and arrive at conclusions in order to develop recommendations for management action on various budget-related issues.
• Ability to demonstrate an understanding of Fund Accounting for non-profits, GAS, GAAP and GAAS, chart of accounts, general ledger, payroll procedures and laws, financial statement preparation, accounts payable procedures, and development and management of an internal control system.
• Demonstrates effective leadership, management, organizational development and training skills.
• Customer service orientation with the ability to effectively communicate regularly with internal customers, build relationships, manage customer expectations, and take responsibility for a high level of service.
• Continuous learner who leverages opportunities for learning and applies new knowledge and skills
• Ability to organize and prioritize multiple competing priorities to maximize personal and team effectiveness; keep detailed, accurate, and complete records and documentation as needed.
• Meet the physical qualifications required as outlined in the job description.
• Nueces County Community Action Agency will provide reasonable accommodations for disabled persons.

Physical Activity/Working Conditions

1. Must successfully pass pre-employment drug screening and periodically as indicated by the regional Texas Department of State Services or local health authority.

2. Must be able to pass a pre-employment physical examination. Must possess and maintain a valid Texas Driver’s License (minimum, Class C), and pass Motor Vehicle record check. Must dress in neat appropriate business attire and is professional in appearance and mannerisms.

3. Must maintain a high level of integrity, professionalism, and confidentiality.

4. Work in Environment; standard office space with low to medium decibel levels and direct lighting.

5. To conduct this job, an individual must be able to perform all essential job functions satisfactorily.

6. Reasonable accommodation, in compliance with the ADA, may be made to enable any qualified person with disabilities to perform essential functions of the job.

On the job, physical demands and essential duties:

- Lift (up to 25 lbs.) 

- Reach above shoulder level and use fine motor skills

- Sit, Stoop, squat, crawl and kneel 

- Hearing and Visual 

- Stand, squat, walk, push/pull

- Manage objects (Manual Dexterity)

Nueces County Community Action Agency adheres all laws and regulations reacted to EEOC, IDEA, ADA, HR-ADEA, HR-EPA, HR-PDA, FLSA, FMLA, COBRA, WC, TWC, HIPPA, CCL, and HHS.