Accounting Clerk

Job Title: Accounting Clerk

Department: Finance and Accounting

Reports to: Director of Finance

Location: Remote, but proximity to Plant City, Fl is a plus

Job Description:

We are seeking a highly organized and detail-oriented Accounting Clerk to manage a wide variety of financial tasks. The ideal candidate will be responsible for ensuring accuracy in accounting, inventory tracking, and vendor communications. This role requires excellent organizational skills, proficiency in accounting software, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Accounts Payable (AP) Duties:

• Invoice Processing: Review, enter, and verify incoming invoices from vendors, ensuring all details are accurate and complete before applying them to purchase orders (PO).
• Payment Setup: Process payments to vendors based on invoice due dates, ensuring timely and accurate payments.
• Weekly AP Reporting: Prepare and maintain weekly AP reports and assist with cash flow projections.
• Bank Reconciliation: Reconcile payments against bank account statements, ensuring that all disbursements are accurate and legitimate.
• Vendor Account Maintenance: Maintain up-to-date records for vendors, including contact information and payment terms.

Accounts Receivable (AR) Duties:

• Customer Invoicing: Generate and send accurate invoices to customers, ensuring all charges are reflected correctly, including shipping, taxes, and other applicable fees.
• Collections: Monitor outstanding AR balances, contact customers for overdue payments, and manage follow-up to ensure timely collections.
• Cash Application: Apply payments received from customers to their accounts in the accounting system, ensuring accurate tracking of open balances.
• AR Reporting: Prepare and maintain weekly AR aging reports, highlighting overdue accounts and payments due. Report on the status of collections and aging balances.
• Monthly Reconciliation: Assist in reconciling AR accounts at month-end and ensure that all collections are properly recorded and applied.

General Duties:

• Record Keeping: Maintain accurate records of all AP and AR transactions in the accounting system, ensuring they are up to date and easily accessible for audits.
• Customer Communication: Respond to customer and vendor inquiries related to payments, invoice discrepancies, and account status, ensuring clear communication and timely resolutions
• Cross-Department Coordination: Work closely with internal teams, including sales, marketing, and operations to ensure reporting accuracy.

The position’s goals, objectives and duties may evolve and change over time

Qualifications:

• Education: Bachelor's degree in Accounting, Finance, or related field (preferred) or equivalent work experience.
• Experience: Minimum of 2 years experience in accounting (preferred) or related administrative roles.
• Technical Skills: Proficiency in Microsoft Excel, RIMAS, Bank of America Cash Pro, and other relevant software tools (preferred).
• Attention to Detail: Strong ability to handle multiple tasks with a high degree of accuracy.
• Communication: Excellent written and verbal communication skills to interact with vendors, customers, and internal teams.
• Organizational Skills: Ability to manage and prioritize a diverse range of tasks in a fast-paced environment.

Why Join Us:

At NuCycle Energy, we are committed to making a positive impact on the environment and our communities. By joining our team, you will have the opportunity to contribute to meaningful sustainability initiatives and work with a passionate and dedicated team.