Administrative Lead

About the Job

**MUST BE WILLING TO RELIABLY COMMUTE TO YORK, ME.

Nubble Site Solutions, Precision ProFile, NextDayGPS and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work closely together, each offering a different role to manufacture, sell, support, design and build construction GPS and machine control solutions.

Over the past couple years, we set out to develop our own GPS rover solution. With the successful launch and continued growth of our SiteBoss rover our teams are growing. The businesses are looking to add an experienced Lead Admin to continue to facilitate and oversee all office admin, HR, and operations related tasks.

A successful Lead Admin should be comfortable with basic accounting practices and be able to efficiently and effectively implement company policies. Previous management experience is a plus as you will be responsible for supporting leadership but will ultimately interact with every team within the four small businesses. Above all, you should be self-motivated without requiring intense management and enjoy the culture of a smaller business office community. We believe a positive office culture is critical to our success!

Key Responsibilities:

Admin/Accounting Skills

·      Proficient in Quickbooks online and an understanding of basic accounting functions including expense tracking and asset and liability records

·      Experience in accounting that includes inventory assets is a plus

·      Ability to read and comprehend a P&L and Balance Sheet

·      Accurately reconcile all bank statements, credit card statements, and inventory assets on a monthly basis

·      Verify, enter, and approve all outgoing invoices and incoming payments

·      Accurately enter and record payroll on a biweekly basis

Office & Operations Management:

·      Manage calendars, meetings, travel arrangements, and executive support as needed

·      Facilitate and oversee all shipping (typically UPS) and receiving products

·      Post and monitor job ads, conduct interviews, and provide assessments and evaluation on potential hiring candidates

·      Onboard and welcome new employees and facilitate employee benefits

Process Implementation & Improvement:

·      Enforce and implement all company policies

·      Update and circulate current and new company policies as needed

·      Implement tools, software, or workflows to improve productivity

·      Support special projects and company initiatives

Required Qualifications:

·      2-5 years of administrative or office management experience

·      Strong organizational and time management skills

·      Excellent written and verbal communication

·      Proficient in Microsoft Office, Google Drive, and Quickbooks Online

·      Ability to manage and prioritize in a fast-paced environment

Preferred Qualifications:

·      Experience In management, supervising, or mentoring staff is a plus

·      Familiarity with the following systems is a plus Cin7 (inventory), Pipedrive (CRM), Tsheets (time tracking), Bangor Payroll

Reporting and Structure:

·      Reports to Office Manager and Company Owners

Work Environment:

·      40hrs/week in office

·      Some travel (approx. 1-3x per year)

Pay:

·      $20-$40/hr based on experience

Benefits:

·      401k and 401k matching

·      PTO

·      Health Insurance