Part-time Healthcare Office Manager

Overview
We are seeking a dedicated and experienced Office Manager to oversee the daily operations of our medical facility. This role is crucial in ensuring that our office runs smoothly and efficiently, providing high-quality administrative support while maintaining compliance with healthcare regulations. The ideal candidate will have experience in a clinic setting, as well as experience with Quickbooks, social media, and managerial skills.

Duties

• Manage the daily operations of the medical office, including scheduling, patient flow, and staff management/HR.
• Assist with hiring of new staff as needed.
• Ensure compliance with healthcare regulations and maintain accurate patient records.
• Enter cc charges/payments into Quickbooks accounting system, reconcile monthly
• Enter bank charges/payments into Quckbooks and reconcile monthly
• Review P&L monthly and prepare reports for owners
• Order office supplies, vitamins and supplements as directed by medical staff.
• Coordinate with medical staff to facilitate effective communication and collaboration.
• Assist with advertising of the clinic through social media, billboards, written literature, open houses, etc.
• Implement and maintain office systems to enhance efficiency and productivity.
• Provide administrative support to physicians and other healthcare providers as needed.
• Assist with front and back office as needed.
• Complete annual IPCF report (training provided)
• Complete annual workman's comp report (training provided)
• Ensure annual liability and workmen's comp insurance policies are kept up to date.
• Complete and file annual state reports through WI DFI

Experience

• Proven experience as an Office Manager or in a similar role within a healthcare setting.
• Strong understanding of medical administrative support functions and healthcare systems.
• Experience with Quickbooks accounting system, account reconciling and reports
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Proficient in using medical software systems for scheduling, billing, and patient management.
• Strong communication skills, both verbal and written, to interact effectively with patients and staff.

This position offers an opportunity to contribute significantly to our healthcare team while ensuring that patients receive the highest level of care. We are a healthcare clinic assisting patients to reach their best potential through nutritional guidance and hormone optimization ensuring a wholistic approach. If you possess the required experience and skills, we encourage you to apply for this vital role in our organization.

Job Type: Part-time

Pay: $23.00 - $28.00 per hour

Expected hours: 8.0 – 15.0 per week

Benefits:

• Employee discount
• Flexible schedule

Education:

• Associate (Required)

Experience:

• Bookkeeping: 3 years (Required)
• Medical office: 5 years (Required)

Ability to Commute:

• Sheboygan Falls, WI 53085 (Required)

Work Location: In person

Salary : $23 - $28