What are the responsibilities and job description for the Project Coordinator position at NTI Connect LLC?
If being a part of a world-class organization that operates in some of the most advanced technological environments around the world sounds like a dream job, Network Connex might be the right fit for you! You’ll be part of a team working together to solve customer problems every day, with compensation and benefits that are an investment in your career, financial future, and overall well-being.
In addition to competitive base pay, Network Connex offers a comprehensive benefits package designed to support your physical, mental, and financial health you can begin participating in our programs on the first of the month following your start date.
Join our Vanguard 401(k) plan, with immediate vesting and a generous company match to help you build long-term financial security. Our team also enjoys 10 paid company holidays, a generous PTO accrual schedule, and access to discounts on useful products and services.
Position Summary
Network Connex is seeking a highly organized and detail-oriented Project Coordinator / Permit Coordinator to support both the Engineering and Construction teams. This position will serve as a key administrative and operational resource, assisting Project Managers, Construction Managers, Engineers, and Permit Coordinators with project execution, permit management, customer deliverables, project documentation, invoicing support, and construction-related administrative activities.
The successful candidate will divide their time between Engineering and Construction support functions, helping ensure projects move efficiently from design through construction while maintaining compliance with customer, municipal, utility, and company requirements.
Primary Responsibilities:
Project Coordination
• Support Project Managers and Construction Managers with day-to-day project administration and coordination activities.
• Assist with project setup, project tracking, and project documentation requirements.
• Prepare and compile documentation required for project invoicing and billing workflows.
• Maintain project records, customer deliverables, project schedules, and tracking logs.
• Assist with project status reporting and customer reporting requirements.
• Coordinate communication between Engineering, Construction, Customers, Subcontractors, and Internal Departments.
• Support project closeout activities and final documentation packages.
• Assist with scheduling meetings, tracking action items, and maintaining project-related communications.
Permit Coordination
• Assist the Permit Coordination team with permit application preparation and submission.
• Follow up with municipalities, utilities, railroads, DOT agencies, and other permitting authorities regarding permit status.
• Maintain permit tracking logs, databases, and permit documentation.
• Gather and organize supporting documentation required for permit applications.
• Coordinate permit-related communication between project teams and permitting agencies.
• Assist with right-of-way, easement, utility coordination, and jurisdictional requirements as needed.
• Support permit closeout and records retention processes.
Construction Support
• Assist with obtaining Certificates of Insurance (COIs), bonds, and other construction-related documentation.
• Support subcontractor onboarding and compliance documentation efforts.
• Coordinate customer, contractor, and municipal document requests.
• Assist with construction package preparation and distribution.
• Support field operations through administrative coordination and project tracking activities.
• Assist Engineering and Construction teams with administrative tasks necessary to support project execution.
General Administrative Responsibilities
• Maintain accurate electronic project files, records, and documentation.
• Prepare reports, spreadsheets, presentations, and project status updates.
• Support project tracking, document management, and reporting processes.
• Assist with data entry and maintenance within company project management and ERP systems.
• Support continuous improvement initiatives related to project administration and documentation management.
• Perform other duties as assigned in support of Engineering and Construction operations.
Required Qualifications
• High school diploma or equivalent required; Associate's degree or Bachelor's degree preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to work independently while supporting multiple stakeholders and departments.
• Proficiency with Microsoft Office applications, including:
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Preferred Qualifications
• Experience using Smartsheet for project tracking, reporting, and coordination.
• Experience using NetSuite, Vista, or similar ERP/project accounting systems.
• Experience supporting project invoicing workflows, project tracking, and document management.
• Previous experience within the telecommunications, utility, engineering, construction, or infrastructure industries.
• Experience coordinating permits, customer deliverables, and project documentation.
• Familiarity with right-of-way, municipal permitting, and utility coordination processes.
• Previous experience supporting project coordination, permit coordination, construction administration, or project administration functions.
• Prior experience supporting OSP engineering, telecommunications construction, FTTH, utility, or infrastructure projects preferred.
Key Attributes
• Organized and self-motivated.
• Team-oriented with a customer-service mindset.
• Strong follow-through and accountability.
• Professional and effective communicator.
• Comfortable working in a fast-paced environment with changing priorities.
• Demonstrates initiative and a willingness to learn new processes and systems.
Reporting Structure
This position will support both the Engineering and Construction organizations and will work closely with Project Managers, Construction Managers, Engineers, Permit Coordinators, and Operations Leadership.
EEOC-Minority/Female/Disability/Veteran
Network Connex believes all persons are entitled to equal employment opportunities and does not discriminate against employees or job applicants because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status. Upon acceptance of an offer, all candidates will be required to pass a background check and drug screening.