Senior Billing Coordinator

Location: Washington, DC (Metro Center Area)
Schedule: Hybrid, minimum 3 days per week in-office
Compensation: $105,000 to $115,000 depending on experience

A premier international law firm is seeking an experienced Client Accounting Coordinator to join its Finance team in Washington, DC. This position is ideal for a billing professional with strong law firm experience, expertise in complex billing arrangements, and a commitment to delivering exceptional client service.

The successful candidate will play a key role in managing the full billing cycle, supporting attorneys and clients, ensuring compliance with billing guidelines, and contributing to process improvements within a collaborative, fast-paced environment. This role also offers the opportunity to mentor junior team members and serve as a trusted resource on billing-related matters.

• Prepare, review, edit, finalize, and submit client invoices in accordance with firm policies and client billing requirements.
• Ensure billing accuracy, including time entries, task codes, discounts, and adjustments.
• Coordinate electronic billing submissions with e-billing teams.
• Process and document billing adjustments, write-offs, transfers, and deferrals with appropriate approvals.
• Manage the full monthly billing cycle while meeting established deadlines.

• Serve as a primary point of contact for client billing inquiries.
• Respond promptly and professionally to billing questions and concerns.
• Research and resolve billing discrepancies with accuracy and attention to detail.
• Build and maintain positive relationships with clients through exceptional service.

• Partner closely with attorneys, legal assistants, and accounting staff to gather billing information and resolve issues.
• Research billing data and provide detailed analyses when requested.
• Take ownership of billing matters through resolution, escalating complex issues as needed.
• Provide support and coverage during peak periods and team absences.

• Ensure compliance with client billing guidelines, firm policies, and confidentiality requirements.
• Maintain accurate records of client billing instructions and requirements.
• Prepare and review monthly billing and financial reports.
• Meet productivity, accuracy, and service-level expectations.

• Identify opportunities to improve billing workflows and operational efficiency.
• Stay current on billing technologies, procedures, and industry best practices.
• Assist with training, mentoring, and knowledge sharing among team members.

• Minimum 5 years of law firm billing experience.
• Experience with complex billing arrangements, including:
  • Split billing
  • Multi-payor billing
  • Fixed-fee billing
  • Alternative fee arrangements
• Experience using one or more of the following systems:
  • Elite 3E (strongly preferred)
  • Elite Enterprise
  • Aderant
• At least 2 years of Elite 3E experience preferred.
• Demonstrated employment stability, including multiple years with prior employers.

• Intermediate Microsoft Excel skills, including:
  • Formulas
  • Pivot tables
  • Data analysis
• Strong proficiency with legal billing and accounting systems.

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Client-service-oriented mindset.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professionalism, discretion, and sound judgment when handling confidential financial information.
• Collaborative approach and willingness to mentor colleagues.

This is an opportunity to join a highly respected legal organization where you will work alongside accomplished professionals, manage sophisticated billing portfolios, and play a meaningful role in supporting both attorneys and clients. The position offers competitive compensation, growth potential, and a collaborative team environment.