Executive Assistant

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Position Summary

The Executive Assistant position is primarily responsible for providing executive-level administrative support to the Senior Vice President, Business Retail as well as support for senior leadership to manage schedules, coordinate meetings and travel, support departmental operations, and ensure day-to-day administrative needs in Houston are handled efficiently. The position will require a broad, comprehensive experience and knowledge of company policies and practices. The ideal candidate is detail-oriented, proactive, and comfortable handling confidential information and interactions with executives and business partners.

Essential Responsibilities

• Provide administrative support to the SVP and leadership team, including calendar management, meeting coordination, travel arrangements and expense report preparation.
• Schedule, organize, and support meetings for leaders and the department, both onsite and virtual (e.g., Teams calls, conferences) including timely distribution and receipt of meeting materials and accurate documentation.
• May attend leadership meetings as needed and capture meeting notes and action items.
• Must handle confidential information with discretion, maintaining adequate knowledge of corporate policy.
• Interface with and serves as a liaison for internal and external business partners.
• Collect signatures from the SVP for needed documents.
• Assist the SVP and Business Operations Manager where possible (report preparation, inquiries, presentations)
• Work cross-functionally to drive and execute on various team events, socials, offsite meetings, etc.
• Work cross-functionally to ensure communication is efficient and clear between teams.
• Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Contribute to developing and maintaining an organized and positive department culture.
• Other duties as assigned.
  
  

Required Skills & Experience

• High school diploma or GED equivalent.
• Notary required. Additional education and/or certifications welcome.
• Minimum 5 years of providing administrative support for executive-level management.
• Excellent interpersonal, written, and oral communication skills are essential.
• Excellent administrative and office management skills are required.
• Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook, Visio)
  
  

Preferred Skills & Experience

• College/university degree preferred.
• Experienced with SAP, Concur.
• E-mail and Internet proficiency.
• Ability to prioritize tasks assigned by multiple sources.
• Strong organizational skills to manage complex arrangements for meetings, presentations, travel, etc.
• Overtime is necessary on occasion.
• Ability to meet deadlines with speed, accuracy, and professionalism.
• Experience with AI tools, with the ability to perform tasks without relying on them.
• Financial analysis experience.
  
  

Working Conditions

• Houston, TX based.
• In-office work schedule, Monday-Friday
• Minimum overtime, but it may be necessary to complete special projects or meet deadlines.
• Minimal travel within the U.S.
  
  

NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.