Accounts Payable Specialist

TRM NRE Acquisitions - MT. VERNON is looking for an Accounts Payable Specialist!

TRM NRE specializes in new and remanufactured locomotives. We are global leaders in the rail, marine, and power industries!

Accounts Payable Specialist

Location: Mt. Vernon, IL
Job Type: Full-time, On-site (Corporate Office)
Department: Finance / Accounting

About the Role

The Accounts Payable Specialist is responsible for managing all payment obligations to vendors, suppliers, and other creditors. This position ensures invoices are processed accurately and paid on time while maintaining precise and confidential financial records in accordance with company policies.

Key Responsibilities

• Invoice Processing: Receive, review, and verify vendor invoices and expense reports for accuracy, documentation, and approval. Perform three-way matching with purchase orders and receiving documents.
• Payment Management: Prepare and process payment runs (checks, ACH, and wires). Monitor payment schedules to ensure timely disbursements and resolve any discrepancies.
• Reconciliation: Reconcile vendor statements, investigate variances, and support month-end and year-end closing activities, including accruals and general ledger entries.
• Record Keeping: Maintain organized historical AP records and prepare reports as needed.
• Expense Management: Accurately charge expenses to the correct accounts and cost centers.
• Vendor & Internal Communication: Serve as the primary contact for vendor inquiries and collaborate with purchasing and receiving teams to resolve invoice issues.
• Compliance: Ensure all AP activities adhere to company policies, internal controls, and tax regulations, including 1099 reporting.

Core Competencies

• Attention to detail and accuracy
• Strong organizational and time management skills
• Integrity and confidentiality in handling financial data
• Effective communication and teamwork
• Analytical and problem-solving ability

Qualifications

• Education: High school diploma required; associate or bachelor’s degree in accounting, finance, or related field preferred
• Experience: 3–5 years of experience in accounts payable or general accounting
• Technical Skills:
• Proficiency with accounting/ERP systems (e.g., SAGE, SAP, Oracle, or NetSuite)
• Strong Microsoft Excel and Office Suite skills
• Familiarity with Adobe Acrobat Pro

Work Environment

Corporate office environment
Minimal travel required

Additional Information

This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet business needs.

Equal Employment Opportunity

It is the policy of TRM NRE not to discriminate against any employee or applicant for employment because of race, color, sex, national origin, religion, age, equal pay, disability, genetic information, or sexual orientation. This policy shall include, but not be limited to, the following: recruitment and employment, promotion, demotion, transfer, compensation, selection for training including apprenticeship, layoff, and termination.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 3 years (Required)

Work Location: In person

Salary : $40,000 - $50,000