Senior Administrative Assistant

Job Overview

We are seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring seamless communication across departments. The ideal candidate will possess strong technical proficiency, exceptional organizational skills, and a commitment to delivering outstanding customer service. This position offers an excellent opportunity to contribute to a professional environment that values efficiency, accuracy, and teamwork.

Duties

• Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Handle calendar management and scheduling for multiple executives or departments, ensuring efficient time allocation
• Perform data entry tasks with precision using productivity software such as Microsoft Office and Google Workspace
• Maintain organized filing systems, both digital and physical, to support quick retrieval of documents and records
• Provide excellent customer support by addressing inquiries via phone, email, or in person with appropriate phone etiquette
• Assist with bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Support office management functions such as ordering supplies, coordinating maintenance, and overseeing general administrative procedures
• Proofread correspondence and documents for accuracy and clarity before dissemination
• Facilitate communication between departments by preparing reports, memos, and presentations as needed
• Perform clerical duties such as photocopying, scanning, and organizing files to maintain an efficient office environment

Requirements

• Minimum of three years of administrative experience in a professional setting; experience in medical or dental reception is a plus
• Proficiency in QuickBooks for bookkeeping and financial tasks
• Strong computer skills with advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Demonstrated experience with multi-line phone systems and front desk operations
• Bilingual abilities are highly desirable to support diverse client needs
• Exceptional customer service skills coupled with professional phone etiquette
• Technical proficiency in data entry, proofreading, filing systems, and general office management procedures
• Familiarity with office management practices including calendar management and scheduling software
• Personal assistant experience or medical/dental receptionist background is advantageous

This position is integral to maintaining an organized, responsive office environment that supports our team’s success. We invite qualified candidates who are eager to contribute their skills in a fast-paced setting to apply today.

Pay: $27.36 - $29.00 per hour

Application Question(s):

• Provide your email address?

Experience:

• Admin Support: 5 years (Preferred)

Work Location: In person

Salary : $27 - $29