What are the responsibilities and job description for the HR Compliance & Leave Administration Specialist position at Novus Home Mortgage?
What You’ll Do
HR Compliance & Policy Management
Core Competencies
HR Compliance & Policy Management
- Ensure compliance with federal, state, and local employment laws (FLSA, FMLA, ADA, EEOC, etc.)
- Maintain and enhance HR policies, procedures, and employee handbook to align with evolving regulations and business needs
- Conduct internal audits of HR processes, records, and documentation to ensure accuracy and risk mitigation
- Support employee relations matters, including investigations, documentation, and resolution
- Manage compliance reporting (EEO-1, OSHA logs, audits, and related requirements)
- Monitor regulatory changes and proactively recommend policy or process improvements
- Administer all leave programs including FMLA, ADA, short- and long-term disability, and state-specific leave laws
- Determine eligibility, track usage, and maintain detailed, compliant records
- Serve as the trusted subject matter expert and primary contact for employees and managers
- Ensure confidentiality and regulatory compliance throughout the leave lifecycle
- Partner with leaders to support return-to-work planning and workplace accommodations
- Provide operational support for payroll processing, including pre- and post-payroll validation
- Partner with Payroll leadership to support accurate, timely multi-state payroll execution
- Assist with off-cycle payrolls, corrections, reversals, and adjustments
- Maintain payroll records in accordance with internal controls and audit standards
- Support year-end activities including W-2 validation and reconciliation
Core Competencies
- Expertise in employment law and regulatory compliance
- Strong knowledge of FMLA and leave administration
- Policy development and interpretation
- Employee relations and issue resolution
- Deep understanding of HR laws, compliance requirements, and best practices
- Experience managing multi-state compliance environments
- Working knowledge of benefits administration
- Strong understanding of payroll processes, wage and hour laws, and compliance requirements
- High attention to detail with exceptional organizational skills
- Ability to manage high-volume, detail-intensive workloads with accuracy and efficiency
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
- Experience with HRIS and payroll systems
- Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
- 5 years of progressive HR experience, including direct experience with:
- Leave administration (FMLA, ADA, disability)
- HR compliance
- Payroll processing/support
- HR certification (PHR, SHRM-CP, or similar), or willingness to obtain preferred
- Demonstrated ability to contribute to process improvements and HR initiatives
- Be part of a growing, forward-thinking HR team
- Work in an environment that values transparency, collaboration, and continuous improvement
- Opportunity to influence process innovation and HR modernization
- Hands-on role with cross-functional exposure and impact