Event Planner

Position Summary:

The Event Planner supports the events team by coordinating the firm’s annual, national conferences. The Event Planner manages vendors and sponsor materials for conferences, as well as in-person networking receptions. Additionally, this position assists with the firm’s annual awards. The Events Planner reports to the Director of Event Operations.

The firm has one available position in either Austin, TX, Atlanta GA, Dover, OH, Long Beach, CA, Southfield, MI, Bethesda, MD, or Walnut Creek, CA. Some positions at Novogradac may be open to remote or hybrid work arrangements depending on business needs. Please discuss available options with your recruiter.

Essential Duties & Responsibilities:

Event Management

• Handle all sponsor communications from post-closed-won to pre-event for assigned conferences, ensuring sponsors are adhering to deadlines and following up as needed.
• Research and secure all outside vendors for assigned conferences, ensuring a proper bid process and negotiating rates on items such as florals, furniture, photographers, and various event needs.
• Assist with creating a lobby décor layout and item selection.  
• Work with the Events Manager on signage and brand promotion for the event, by identifying opportunities for branding in the hotel space to ensure proper advertising of company and sponsor brands.
• Follow all contract approval processes and manage the invoicing for all secured vendors within the designated period.
• Ensure the proper execution of all sponsorship deliverables per contract.
• Manage and report to Director of Event Operations on the decor and branding budget.  
• Assist in tracking attendee count per session and during meals and record numbers for each.
• Coordinate vendor arrival and setup with hotel staff.
• Design exhibit hall layout.
• Collaborate with the Events Manager on increasing the profile of the exhibit hall by coordinating networking activities and ensuring appropriate brand promotion.
• May conduct planning visits at the venue hotel for each event.
• Collaborate on the design and management of conference networking receptions with a keen eye on creating a fun environment that ensures consistent and proper branding for company and sponsors.
• Serves at the main point of contact for all sponsors and vendors at the event, and manages the exhibit hall, registration area, and reception set up.   
• Ship all conference related materials to the event ensuring arrival procuring proper tracking information.
• Manage and order registration collateral.
• Maintain updated Smartsheet with crate inventory before, during and after each conference.
• Share SS with admin team to ensure crates are tracked.  
• Assist in tracking attendee count per session.
• Work with the Director of Event Operations to provide annual expense budget estimates for vendor expenses.

JTC Awards

• Works with the Senior Events Manager and Events Manager to manage the firm’s annual awards, including but not limited to:
  • Coordinate outgoing email announcements.
  • Review PowerPoint Presentations for accuracy.
  • Create Winner Toolkits
    • Coordinate with design for social media graphics.  
  • Coordinate trophy design
    • Manage ordering of trophies; and shipping of trophies when applicable.
  • On-site awards
    • Prepare awards for presentation.
    • Reserve seating for awardees.
    • Prepare on-site award recipients for ceremonies.

Knowledge, Skills, Abilities:

• Proficiency in MS Outlook, Word, Excel and PowerPoint.
• Excellent written, verbal, and interpersonal communication skills
• Ability to interact professionally with employees and attendees at all levels.
• Strong organizational and follow-through skills, performing work accurately with strong attention to detail.
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload, effectively manage a variety of projects and concurrent/shifting priorities.

Minimum Qualifications:

Bachelor’s degree and at least 3-5 years of experience with corporate events and/or appropriate balance of education and work experience. Bachelor’s degree in event management, marketing, or related field and prior experience with vendor management. High volume event planning experience preferred.

Why work with us?

Our firm is committed to providing our people with opportunities to excel professionally. We believe in the importance of a welcoming work culture and quality work-life integration to support our staff as we grow together.

We’re leading the way to a better future of work culture.

• Increased number of paid holidays per year
• Competitive salaries with continuous review of market conditions
• Flexible working hours and work arrangements
• Remote and hybrid opportunities
• Expanding Social Impact department for a healthy, happy, inclusive and productive workplace

The benefits of joining our team

• Strong growth opportunities
• Competitive benefits package
• 401(k) package with firm profit-sharing
• Discretionary annual bonuses for eligible positions & CPA bonus plan
• Strong emphasis on quality work-life integration
• Dress for your day policy
• Resources of a national firm
• Compensation: $68,000-$85,000 depending on experience. More is possible if experience dictates.

Get to know us better!

Hello! We’re Novogradac & Company LLP, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 800 employees and partners with more than 25 offices throughout the country.

Novogradac & Company LLP is one of the nation’s top 40 certified public accounting and consulting firms and is a recognized leader in real estate and community development. Novogradac provides publicly and privately held national enterprises with a full spectrum of audit, tax, valuation, expert witness and litigation support, property compliance and general consulting services and works extensively in the affordable housing, community development, historic preservation and renewable energy fields.

Ready to learn more?

To be considered for this position, interested candidates MUST apply via our company website: http://careers.novoco.com/

Novogradac & Company LLP offers a progressive work environment, competitive pay and an excellent benefits package including medical, dental, vision, paid time off, life/disability insurance, commuter flex accounts and a 401(k).

Novogradac and Company LLP is an equal opportunity employer. Novogradac’s culture is centered on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce.

By submitting an application with us, you are providing Novogradac with personal information. More information on how we use your personal information may be found in our Privacy Notice at Collection.