Inventory AP Spec

Position Summary 

We are looking for a detailed Inventory AP Specialist to enter inventory invoices into scanning ERP systems, doing so in a timely and accurate manner. This position is responsible for various accounting-related inventory activities including reporting, reconciliations, organizing, filing, maintaining documentation and investigating discrepancies. 

Essential Responsibilities 

• Verifies the accuracy of invoices and ensures inventory related documents are entered/emailed to the scanning software/ERP System. 
• Reviews and enters intercompany and transfer transactions. 
• Ensures the accuracy and timeliness of all data entry. 
• Processes discrepancies via scanning software 
• Compiles any reporting and reconciliations as directed by manager. 
• Finalizes monthly inventory schedules. 
• Inputs and validates Direct/Drop invoices. 
• Completes other inventory or accounting related reports, reconciliations, and activities as defined or requested by manager. 
• Maintains and provides accurate and effective documentation per company policy to ensure it is readily available for any audit purposes and supports any audit requests. 
   

Basic Qualifications (Required) 

• High School Diploma 
• Experience in Accounting or Accounts Receivable field. 
• Demonstrated understanding of basic accounting principles. 
• Functional knowledge of computer skills, including Microsoft Word, Excel, Access, Outlook. 
• High degree of accuracy 
• Demonstrated ability to work with ERP systems and databases. 
• Capability to communicate efficiently with all levels of employees, management, customers, and vendors both verbally and in written form. 
• Capacity to multi-task with speed and accuracy while prioritizing tasks and ability to maintain excellent organizational skills. 

Preferred Qualifications 

• One to three years of related accounting experience specifically in Accounts Payable. 
• Experience with Cloud Suite Distribution system. 

Travel Requirements 

• Travel is primarily local during the business day, although some out of the area travel and overnight may be expected. 

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hand to finger, handle or feel; reach with hands and arms; and lifting. 

About the Company

Novo Building Products is an industry-leading manufacturer and distributor of stair parts, mouldings, doors, and specialty millwork, along with a variety of board products. Based in Zeeland, Michigan, Novo Building Products operates Ornamental Decorative Millwork, L.J. Smith Stair Systems, and Novo Direct. Just as our products are used to build something new and inspire others to make living spaces more beautiful, we endeavor to impact the people and communities we touch every day positively.

We are part of a powerful group of companies with a network of over 86 distribution centers spanning North America. Our parent ADENTRA, comprises six distinct brands; Hardwoods Specialty Products; Rugby Architectural Products; Frank Paxton Lumber Company; Novo Building Products, Mid-Am Building Supply and Woolf Distributing. Our brands work together as North America's largest and most diverse supplier of specialty architectural building products, which are used to create beautiful spaces where we live, work and play. We have approximately 3,100 employees across North America and are growing as we are very active in acquiring complementary companies. Our North American Head Office is located in Langley, BC, Canada.

For more details and benefits information, please visit our website at: www.novobp.com/careers

ADENTRA and each of its flagship brands is an equal opportunity employer and is dedicated to creating an inclusive environment, welcoming applicants from all backgrounds, experiences, and perspectives. As part of our hiring process, candidates may be required to undergo pre-employment drug testing and background checks unless prohibited by state or local law.

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