What are the responsibilities and job description for the Administrative Assistant position at Nove Cabinets?
Administrative Assistant (Preferred Bilingual English/Spanish)Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant with experience in kitchen design and a strong understanding of cabinetry manufacturing. The ideal candidate will support daily office and operational functions while serving as a key communication link between management, production teams, designers, and clients.
This role requires excellent organizational skills, the ability to manage multiple priorities in a fast-paced warehouse environment, and fluency in both English and Spanish.
Key Responsibilities
- Prepare, review, collect, and follow up on daily, weekly, and monthly operational reports to keep the Director informed.
- Track department performance, safety updates, staffing needs, vacation requests, and other operational concerns for Director review.
- Manage the Director's calendar, meeting schedules, reminders, and schedule changes to ensure efficient time management.
- Attend management and leadership meetings, record accurate meeting minutes, and follow up on assigned action items.
- Communicate with managers across departments to gather information, coordinate updates, and support daily operations.
- Create, maintain, and improve reports, workflows, and tracking systems using Asana, Microsoft Teams, Microsoft Excel, Microsoft Word, and other company software.
- Walk the warehouse regularly to gather operational updates, identify follow-up items, and facilitate communication between English- and Spanish-speaking employees and management.
- Assist with administrative tasks related to production, scheduling, and operational coordination.
- Support continuous improvement initiatives by identifying opportunities to streamline administrative processes.
- Maintain confidentiality while handling sensitive company and employee information.
Preferred Qualifications
- Previous experience as an Administrative Assistant, Executive Assistant, Operations Coordinator, or similar administrative role.
- Experience in kitchen design, cabinetry manufacturing, or the woodworking industry preferred.
- Strong understanding of cabinetry terminology, kitchen layouts, measurements, materials, and custom cabinet construction.
- Bilingual in English and Spanish, with the ability to translate meetings, daily communications, work instructions, and written reports.
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Excellent organizational, time management, and follow-up skills.
- Strong written and verbal communication skills.
- Ability to prioritize multiple tasks and consistently meet deadlines.
- Professional, dependable, and proactive work ethic.
- Comfortable working in both an office and warehouse environment and interacting with employees at all organizational levels.
Skills
- Administrative Support
- Calendar and Meeting Management
- Report Preparation and Analysis
- Project Coordination
- Workflow Management
- Bilingual Translation (English/Spanish)
- Microsoft Excel, Word, Outlook, Teams
- Organization and Time Management
- Problem Solving
- Communication and Interpersonal Skills
- Attention to Detail
- Manufacturing Operations Support
- Cabinetry and Kitchen Design Knowledge
Work Environment
This position combines office administration with regular interaction on the warehouse floor. The successful candidate must be comfortable working in a fast-paced manufacturing environment, communicating with production personnel, and supporting leadership with timely, accurate information.
Pay: $24.78 - $29.85 per hour
Benefits:
- Employee discount
- Paid time off
Experience:
- cabinetry : 1 year (Required)
Language:
- Spanish (Preferred)
- English (Required)
Work Location: In person
Salary : $25 - $30