What are the responsibilities and job description for the Legal Secretary position at Novate Legal Search?
As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
The Day-to-day
On Any Given Day, You Will Be Working With Firm Leadership, Partners, And Business Colleagues On a Variety Of Requests And Projects. You Will
The Day-to-day
On Any Given Day, You Will Be Working With Firm Leadership, Partners, And Business Colleagues On a Variety Of Requests And Projects. You Will
- Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
- File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
- Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
- Proofread documents and check for appropriate formatting, spelling and grammar.
- Maintain good public relations with clients.
- Review all incoming mail, distribute to teams as needed and upload to the DMS.
- Prepare documents and packages for mail, messenger and overnight delivery.
- Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
- Enter attorney time. Send time entry reminders.
- Process client billing. Assist with review and edit of bills as necessary.
- Schedule appointment and make arrangements for meetings, conferences and travel.
- Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
- Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
- Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
- Other duties and projects as assigned.
- A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).
- Strong proofreading skills, attention to detail and solid grammar/spelling skills.
- High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
- Legal citation and legal terminology expertise.
- Familiarity with iManage, Compulaw or similar technology.
- The ability to organize, prioritize and meet the demands off multiple attorney assignments.
- Flexibility to work overtime occasionally.
- Good attendance and punctuality.