Office Manager & Administrative Assistant

About NovaSource

NovaSource Power Services is the world’s #1-ranked solar operations and maintenance (O&M) provider and insight-driven total asset optimization partner for renewables asset owners ready to fuel smart growth. With over 20 years of operating experience and a presence on 5 continents, NovaSource has the global reach and strategic capabilities to achieve our clients’ renewables goals around the world. 

NovaSource’s comprehensive approach to total asset optimization in addition to O&M services includes value engineering, performance analysis, strategic supply chain management, and advanced monitoring systems. The company operates in key global markets managing over 30GW of solar power plants. NovaSource’s expertise extends beyond solar and includes battery energy storage systems (BESS), offering a complete suite of services for the evolving renewable energy landscape.

Position Overview:

We are seeking a dynamic and motivated Office Manager & Administrative Assistant to join our team and work out of our Chandler, AZ office. This assignment offers a valuable opportunity to gain hands-on experience in office management and administrative support within a fast-paced environment. The ideal candidate will be organized, proactive, and eager to contribute to various aspects of office operations.

Responsibilities:

• Assist in managing daily office operations and ensuring smooth functioning of administrative tasks.
• Greet and assist visitors and respond to inquiries in a professional manner.
• Assist in maintaining office supplies inventory and placing orders as needed.
• Handle incoming and outgoing correspondence, including mail, email, and packages.
• Assist with basic accounting tasks such as expense tracking and invoice processing.
• Perform data entry, file management, and document preparation as required.
• Assist in organizing office events, workshops, other special projects, and prepare meeting rooms for internal and external customers. 
• Provide general administrative support to various departments and senior staff.

Requirements:

• Minimum requirement: High school diploma or equivalent.
• Position requires presence in the office five days per week.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong attention to detail and accuracy in completing tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication skills, both verbal and written.
• Ability to work independently as well as part of a team in a collaborative environment.
• Professional demeanor with a positive attitude and willingness to learn.
• Prior office experience or internships in administrative roles is a plus.
• Occasional physical activity is required, including organizing storage areas and lifting or moving office supplies (e.g., cases of water bottles).
• Ability to work in our Chandler, AZ office. 

Benefits:

• Gain valuable experience in office management and administration.
• Opportunity to work closely with experienced professionals and learn from industry experts.
• Hands-on training in various administrative tasks and office operations.
• Networking opportunities within the company and exposure to different departments.

Office Physical Requirements:

All positions in our office require interaction with people and technology while either standing or sitting. In order to best service our customers, internal and external, all associates must be able to communicate face-to-face and on the phone with or without reasonable accommodation. NovaSource is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role.           

US: Diversity Statement – Equal Employment Opportunity

It is NovaSource’s policy to provide equal employment opportunity to all applicants and employees. NovaSource disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state or federal laws.