Administrative Assistant Sales

We are seeking a detail-oriented and proactive Administrative Assistant to support our Sales Department. This role is essential in ensuring smooth operations by preparing customer quotations and accurately entering orders using our accounting software. The ideal candidate should be well organized, communicative, and comfortable working in a fast-paced, mission-driven environment.Key Responsibilities:• Generate and manage customer quotations based on sales team input and pricing guidelines.• Accurately enter customer orders into accounting software and maintain order records.• Communicate with customers regarding order status, pricing, and product availability.• Collaborate with internal departments (e.g., logistics, finance) to ensure timely order fulfillment.• Maintain organized documentation of quotations, orders, and customer interactions.• Support the sales team with administrative tasks such as scheduling, reporting, and follow-ups.• Ensure compliance with company policies and industry standards in all documentation.Qualifications•Associate degree or higher preferred.• Minimum 2 years of administrative experience, preferably in sales administration or customer service• Experience with accounting or ERP software (e.g., Sage, QuickBooks, SAP, NetSuite)• Strong attention to detail and organizational skills• Excellent communication and interpersonal abilities• Ability to manage multiple tasks and meet deadlines• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) What We Offer• Competitive salary and benefits package• Opportunities for career growth and professional development• Supportive and collaborative team culture• The chance to contribute to meaningful work in the healthcare industry Company DescriptionBased in Elmsford, NY, NOVAMED USA is a trusted manufacturer of innovative medical devices used in critical care hospital settings with a focus on products for anesthesiology and neonatology. Our product lines include temperature monitoring and warming systems, as well as airway management solutions that support life-saving care in hospital settings such as operating rooms, ICU, CCU, NICU, L &D, PICU, and ED. We pride ourselves on our commitment to quality, customer satisfaction and continuous improvement.Join our dynamic team and help us make a difference in healthcare worldwide.