What are the responsibilities and job description for the Retail Accounts Payable Coordinator position at NOVAE LLC?
Job Summary: Process the retail operations full-cycle accounts payable process with accuracy and efficiency to ensure timely processing of invoices, expense reimbursements, and vendor payments while maintaining proper documentation, coding, and compliance with internal policies and accounting standards.
Essential Functions
- Process a high volume of vendor invoices accurately and in a timely manner.
- Review, verify, and reconcile invoice and purchase order discrepancies.
- Ensure proper GL coding and departmental approvals before payment.
- Maintain vendor records, including setup, updates, and W-9 collection.
- Set up and maintain cash payment information and related payment records.
- Process and handle cash payments accurately and in compliance with company policies.
- Respond to vendor inquiries and resolve payment issues promptly.
- Reconcile accounts payable transactions and assist with month-end close.
- Support internal departments with invoice or payment-related questions.
- Ensure compliance with company policies, internal controls, and audit requirements.
- Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)
Qualifications and Requirements
- Experience in Accounting, Finance, or related field preferred.
- Understanding of accounting principles and AP best practices.
- Excellent attention to detail, organizational skills, and time management.
- Ability to maintain confidentiality and handle sensitive information.
- Proficient with Microsoft Office Suite or related software.
- Able to work both independently and collaboratively within a fast-paced office environment.