School Receptionist and Attendance Coordinator

Position Overview:

The School Receptionist and Attendance Coordinator is the first point of contact for Notre Dame Preparatory School.  This role welcomes any student, parent, employee, patron/donor, visitor, volunteer or vendor to the school following established protocols and procedures.  Responsible for daily Upper Level (UL) attendance for student in grades 9 - 12.

This is a full-time, 12-month, on-site position.  Works hours are 7am – 3pm.

Responsibilities:

• Greet all visitors to the school.  Guide access to building using RAPTOR system for all non-employee visitors.

• Direct all visitors to the appropriate locations.
• Answer all phone calls and respond accordingly.
• Assist Upper Level Dean of Students by managing all aspects of UL student attendance, including recording daily advisory attendance, late arrivals, early dismissals, class attendance, and tracking absences with required documentation.
• Communicate with UL parents, faculty, and staff by responding to attendance emails and sending daily attendance reports.
• Assist UL Dean of Students with disciplinary process by compiling end-of-day reports and assigning consequences related to attendance.
• Assist UL Dean of Students with open-campus process for seniors by ensuring students adhere to dismissal procedures.
• Collaborate with multiple departments regarding absence or early dismissal (e.g., Counseling Department, Health Suite, and Athletics).
• Serve as back-up to Middle Level (ML) Attendance Coordinator, when needed.
• Perform other duties as assigned.

Minimum Qualification:

High school degree required.  Some college preferred.

At least two (2) years of related work experience with experience in a school setting preferred.

Special Knowledge, Skills & Abilities:

• Outgoing and welcoming personality. 
• Ability to multi-task in an effective and efficient manner.
• Must possess excellent communication skills: both oral and written.
• Proficiency with standard office equipment (copier, phone systems, scanners) as well as office-related software such as MS Outlook and Blackbaud.

Compensation & Benefits

Notre Dame Preparatory offers a competitive, market-aligned compensation package commensurate with the seniority, scope, and impact of this role. The anticipated salary range is $45,000 - $50,000, along with a comprehensive benefits package including health insurance, retirement contributions, disability and life insurance, and generous paid time off.

Application Process

Interested candidates should apply online through the NDP Employment site and submit:

• A résumé.
• A cover letter addressing your philosophy of strategic marketing and communications and alignment with NDP’s mission.
• Contact information for three professional references.

All candidates must successfully complete a background check.

The school seeks applications from candidates who possess a commitment to Notre Dame Preparatory School’s mission of academic excellence, spiritual growth, and social justice.  

Notre Dame Preparatory School is dedicated to the ideals of transformative education. Inspired by the School Sisters of Notre Dame, the school’s founding order, NDP’s dedicated, creative, and extraordinary faculty present an outstanding educational experience, simultaneously rooted in the liberal arts and relevant to today’s society. Through hands-on projects, experiential learning, and foundational coursework, NDP students think critically, solve problems creatively, and communicate clearly. Outside of the classroom, co-curricular and extra-curricular experiences develop their confidence and leadership. The school’s spiritual and justice mission, rooted in the Gospel and inspired by the SSND charism of unity, anchors students as they seek to become loving, just, and wise young women ready to change the world for the better.  

Equal Employment Opportunity Statement

Consistent with all applicable laws, Notre Dame Preparatory School will recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or any other bases prohibited by law, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. 

All employment decisions shall be consistent with the principle of equal employment opportunity, and only valid job qualifications will be required. 

Salary : $45,000 - $50,000