What are the responsibilities and job description for the Athletics Department Operations Coordinator position at Notre Dame of Maryland University?
This position reports to the Director of Athletics and Wellness. The position requires substantial independence to manage game day logistics in tandem with athletic staff support in a fast-paced, multi-faceted office environment.
The Athletic Department Operations Coordinator is responsible for coordinating facility management for athletic facilities, including but not limited to scheduling, opening, and closing, event and game management, and serving as a liaison with internal and external constituents.
Essential Functions
1. Coordinates Game Day Operations for the athletic department:
a. Coordination/scheduling of game/site management duties to other athletic staff.
b. Communications with officials, referees, and assignors.
c. Standardizes game day operations across sports and facilities.
d. Oversees student-worker program and other game day personnel schedules.
e. Assesses and strategizes needs for game day improvements and enhancements of the student-athlete experience.
f. Primary site supervisor at fall/winter/spring athletic contests.
2. Distributes and approves all contracts for athletic competitions.
3. Manages the department's master calendar in coordination with various internal and external stakeholders.
4. Coordinates scheduling of competitions with respective head coach.
5. Coordinates all travel and logistics for athletic team travel (includes van usage and maintenance in collaboration with Public Safety and Facilities)
6. Performs and coordinates, as needed, with Facilities, general maintenance on all athletic facilities and field maintenance.
7. Coordinates with Athletic Trainer/s on daily schedules and administrative needs.
8. Oversees the planning and implementation of athletic camps.
9. Independently manages and is responsible for effective problem solving and troubleshooting during pregame through in-game operations and breakdown.
10. Performs such similar, comparable, or related duties as assigned or required.
Qualifications:
• Previous experience in a college or university setting.
• Previous experience supervising student staff.
Skills/ Aptitude:
• Must have strong communication, critical thinking and computer skills.
• Requires proven administrative and management skills and good interpersonal communication skills.
• Candidates must demonstrate a thorough knowledge of event logistics or management.
Working Conditions:
• Collegiate Athletics Office/Professional setting.
• Performs job both indoors and outdoors.
• Will involve evening and weekend commitments with flexible daily hours.
• Work in a stationary position for periods of time in all weather conditions.
• Physical activity required.
• Must be able to move heavy equipment and lift to fifty pounds.
This position has been identified as having a potential risk for occupational exposure to potentially infectious material; as such, this position is required to be offered the Hepatitis B Vaccine at no cost to the employee, and annual training on Preventing Exposure to Bloodborne Pathogens must be completed.
All applicants must submit:
- Cover letter
- Salary requirements
- Resume
- Contact information for 3 professional references
Additional Information:
Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources at 410-532-5898 or human_resources@ndm.edu. Notre Dame of Maryland University is an EEO/AA employer.
