Special Events Planner

Job Description: Special Events Planner FSLA: Non- Exempt Date: October 20, 2025 Exciting Opportunity: Special Events Planner at Notre Dame Academy! Join us at Notre Dame Academy - Hingham, an all-female college preparatory high school dedicated to empowering young women in grades 6-12. As a vibrant Catholic learning community sponsored by the Sisters of Notre Dame de Namur, we focus on personal faith formation, academic excellence, and social responsibility. Reporting to the President, this role leads the orchestration of dynamic event programs and cultivates lasting community partnerships to enhance institutional recognition and engagement. Offerings: •Comprehensive Health Benefits: Health, dental, and vision insurance to support you and your family. •Health Reimbursement Arrangement (HRA): We cover 60% of the first part of your deductible to ease your healthcare costs. •Generous Paid Time Off: o4 weeks of vacation to recharge o4 personal days for your well-being o6 sick days to take care of yourself when needed oPaid Family Medical Leave to support you during significant life event Key Responsibilities: •Oversee the coordination and implementation of interactive and engaging events, brand experiences and programs that excite, inform, engage and incite loyalty among the NDA community. •Provide vision to event partners around event conceptualization to meet the strategic goals of the event. •Partner with and support school leaders and NDA constituents on various aspects of all NDA events with a key focus on events to advance the school in the areas of parent and alumnae engagement, fundraising, enrollment and community engagement. •Manage event budgets, keeping event partners informed of expense projections and adjustments on an ongoing basis. •Manage effective and efficient school-wide and external events on logistical arrangements such as venue selection, on-site room selection, catering, space planning and logistics, décor, audio-visual production, photography, equipment rental, signage, and security; initiate vendor contracts for assigned events, including venue and equipment rentals, and catering. •Identify opportunities to generate revenue through events and programs held on campus, including Weddings, Conferences, Retreats, Ceremonies, Concerts, Camps. •Manage relationships with external clients to secure space, logistics, and contracts. •Coordinate with the communication team on event promotion through appropriate marketing channels, print, email, web, and social media. •Build relationships with vendors and serve as the main point of contact. •Serve as a school-wide resource on best practices for event planning. •Other duties as assigned Please note: This position requires on-site attendance at all events. Many of these events are on weekday evenings, some weekends. Events take place both at Notre Dame Academy and at other venues. Qualifications: •Bachelors degree •3 years of event planning experience, preferably in a school setting •Some evening, weekend work and travel required. •Positive, collaborative, and can-do attitude •Creative, outstanding organizational skills with a strong attention to detail •Excellent time management skills *Notre Dame Academy seeks to create a working and learning environment that reflects the society and community in which we are located, and we actively encourage candidates of all backgrounds to apply.