Creative Project Coordinator

Creative Project Coordinator (In office Tampa)

Role Overview

We're looking for a Creative Project Coordinator to help drive our creative process from concept to completion. In this role, you’ll be responsible for managing timelines, organizing creative assets, and supporting cross-functional teams to deliver high-quality, on-brand work on time, every time. You'll also oversee our digital asset management system, assist with production logistics, and help streamline creative workflows. If you're highly organized, proactive, and thrive in fast-paced environments, this is a great opportunity to make a meaningful impact from day one.

Major Green Flags If You:

• Take pride in creating structure, timelines, and processes that help creative teams thrive
• Love being the go-to person who always knows the status of a project
• Are naturally detail-oriented and notice when something’s off—whether it's a missing asset or a due date
• Get excited about digital asset management and making content easily searchable and accessible
• Are resourceful, solutions-oriented, and confident juggling multiple requests
• Stay organized even in fast-paced, shifting environments
• Embrace new tools and systems to improve workflow efficiency

Responsibilities

Creative Project Facilitation

• Maintain project timelines and task lists to ensure key milestones and deadlines are met
• Organize and document kickoff meetings, creative reviews, and project check-ins
• Track progress across projects and surface blockers to the right stakeholders
• Ensure final assets are delivered accurately, on time, and aligned with briefs and internal feedback
• Help implement processes that increase clarity, speed, and accountability

Digital Asset Management

• Maintain DAM (Digital Asset Management) tool: upload new assets, archive outdated content, and monitor usage rights
• Organize creative assets in a structured and searchable way to ensure long-term accessibility
• Audit and ensure accurate usage of images and assets across in-store, eCommerce, and social platforms

Production Coordination

• Assist with coordinating production shoots by working with internal teams and external vendors to ensure smooth execution
• Facilitate packaging comp creation and ensure all products are delivered accurately to agency partners
• Maintain organized project files and digital assets to support efficient workflows

Sales Support

• Support the sales team during seasonal line reviews by coordinating the creation and delivery of product samples to retail partners
• Track sample shipments, manage timelines, and follow up to ensure on-time delivery
• Help organize presentation materials and visuals for internal and external sales meetings

Qualifications

• 2–4 years of experience in a creative operations, production, or project coordination role (agency or in-house)
• Highly organized, with strong attention to detail and a knack for tracking multiple moving parts
• Familiarity with project management and digital asset management systems
• Proactive, resourceful, and calm under pressure
• Passion for creative work and a desire to help teams do their best work