Adjutant

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Fulfills the mission of Norwich University by serving as the principal

administrator for cadet personnel systems, data management, and records.

Responsible for the management and integrity of all non-academic cadet

records, including training and personnel documentation. Ensures cadet

administrative processes, duty assignments, housing, promotions,

evaluations, awards, and recordkeeping are executed accurately, on time,

and consistently.

**Essential Functions**

• Cadet Records & Systems Management
• Responsible for the management and maintenance of all
  
  

non-academic cadet records, including training records.

• Administers data entry and quality control of cadet directory
  
  

information in Banner/Ellucian SaaS

• Responsible cadet roster uploads for class registration for the
  
  

Corps of Cadets non-credit courses

• Maintains accurate records of cadet rank, job and room
  
  

assignments, and personnel actions.

• Ensures compliance with institutional policies related to
  
  

recordkeeping, privacy, and data integrity.

• Receives and processes cadet evaluation reports.
• Manages the Corps cadet promotion system.
• Prepares and publishes Unit Manning Report (UMR).
• Prepares and publishes annual Order of Merit Lists (OML).
• Coordinates promotion board schedules and administrative
  
  

requirements.

• Drafts and publishes promotion orders.
• Administers data entry of cadet rank and promotion results into
  
  

Ellucian SAS.

• Oversees Commandant\'s Staff and Corps of Cadets Knowledge
  
  

Management System.

• Awards & Recognition
• Oversees and processes cadet awards, unit recognition, and
  
  

streamer programs.

• Coordinates with Commandant staff, ROTC units, and university
  
  

departments as required.

• Ensures accuracy and timeliness of all awards documentation and
  
  

records.

• Cadet Leadership, Training & Mentorship
• Mentors, advises, and supervises cadets assigned to Reg and Bn
  
  

S1 staff sections.

• Oversees work-study cadets assigned to the office.
• Provides instruction and training to assigned personnel in the
  
  

performance of their duties.

• Develops cadet proficiency in personnel management,
  
  

accountability, and administrative systems.

• Coordination & Liaison
• Serves as the primary point of administrative contact for cadet
  
  

personnel records and related matters.

• Acts as liaison with university offices, ROTC detachments, and
  
  

external stakeholders regarding policies, programs, and requests

for information.

• Coordinates with Commandant staff sections to ensure unity of
  
  

effort across operations and administration.

• Serves as Office of the Commandant lead for Arrival Days.
• Serves as Staff Duty Officer on a rotational basis.
• Represents Commandant\'s Officed for information technology issues
  
  

and matters.

• Briefs prospective cadets and families on the Corps experience on a
  
  

rotational basis.

**Other Functions**

• Maintains confidentiality of sensitive or private information.
• Communicates with employees, students, and others in a respectful
  
  

and clear manner.

• Serves on University committees, councils, workgroups, or other
  
  

designated bodies as assigned.

• Achieves, maintains proficiency in, and utilizes computers,
  
  

telephones, and other job-related equipment, including related

systems and software.

• Speaks, reads, and writes in English.
• Communicates by telephone, email, letter, in person, or other means
  
  

or device.

• Performs other tasks as assigned by supervisor.
  
  

## Requirements:

• Bachelor\'s degree required
• Military experience is a plus, particularly in personnel, adjutant,
  
  

or S1 functions.

• Demonstrated strong competency in administrative management, and the
  
  

knowledge or ability to learn Banner and Ellucian SAS, with strong

organizational skills and attention to detail.

• Demonstrated skills in leadership, mentorship, and training.
• Effective written and verbal communication skills.
• Ability to handle sensitive information with discretion and
  
  

professionalism.

• Must meet uniform wear standards per Army Regulation 670-1.
• Proficiency in MS Office (Word, Excel, SharePoint, Teams, and
  
  

Outlook)

• Able to sit, squat, reach, push, pull, and manipulate related
  
  

equipment; lift 15 pounds; travel outdoors to various parts of the

campus

• Available for early mornings, evenings, and weekends.
  
  

**Environmental Conditions**

• Indoor work at a computer station and outdoor work in varied
  
  

weather.

• Medium level of exposure to noise, dust, fumes, vibrations, and
  
  

temperature changes.