Coordinator, People Engagement

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

Norton Rose Fulbright US LLP is seeking a Coordinator, People Engagement who will be responsible for organizing and implementing the firm’s people-first initiatives.

Responsibilities include but are not limited to:

• Assist Manager in coordinating logistics related to internal People-First councils and networks.
• Coordinate event and training logistics with attention to detail by drafting invitations, tracking registration, project managing program execution, and proactively identifying solutions.
• Coordinate, promote and support internal people-first meetings and events as required, including researching and booking speaker engagements, catering, arranging video and teleconferencing, and room/venue reservations.
• Organize meeting logistics and agendas for all aspects of people-first activities and events, including People-First Committee quarterly meetings, councils and networks strategic planning meetings.
• Develop internal presentations, quarterly newsletters, and other materials showcasing people-first initiatives.
• Utilize internal data metrics to produce timely and accurate data reports for people-first councils, networks and committees.
• Support the firm’s participation in people-first conferences, sponsorships and other external people-first activities through accurate record keeping and communication with firm stakeholders.
• Track the US People-First budget and provide regular updates to the committee chairperson.
• Compile data, analyze, prepare presentations and report on US and Global firm people-first metrics.
• Work alongside Marketing and Business Development Teams to manage survey requests from clients, publications, and professional organizations.
• Assist Business Development in tailoring responses on bids and RFPs.
• Collaborate with the Marketing Team to update people-first marketing materials, including the firm’s external and internal pages.
• Identify and prepare applications for people-first accolades and recognition opportunities.
• Collaborate closely with Human Resources on people-first policies and best practices for tracking people-first data.
• Collaborate with departments across the firm’s People & Development Team.
• Build and maintain relationships with external organizations and vendors.
• Keep abreast of industry benchmarking reports, industry trends and best practices.
• Help identify opportunities for process improvements of administrative work across the People Engagement Team.
• Perform other administrative duties as needed such as managing the department calendar, submitting expenses, taking and collecting event pictures, printing and shipping materials, purchasing promotional items, recommending and implementing network activities and providing general administrative support.
  
  

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications and experience:

• Bachelor’s degree preferred but not required.
• Minimum of three years of professional experience, ideally with a focus in corporate environments and people-first related work.
• Demonstrated ability to detail with confidential and highly sensitive information.
• Proactive self-starter who can self-manage and work as part of a team.
• Attention to detail, accuracy, responsiveness, and excellent organizational skills.
• Demonstrate good judgment and accountability for delivery excellence service.
• Possess excellent interpersonal and communication skills; both written and oral.
• Strong critical thinking and analytical skills.
• Professionalism, personal integrity, and high degree of confidentiality.
• Flexibility and ability to adapt in an ever-changing environment, including the ability to prioritize.
• Advanced user in Microsoft Office.
• Strong computer and technical skills.
  
  

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Chicago, New York City or Washington, DC markets is expected to range between $69,000 and $79,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Chicago, New York City or Washington, DC. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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Equal Employment Opportunity