Part-time Program Coordinator for the Northwestern University’s MS-SLL Professional Program and PhD

Part-time Program Coordinator for the Northwestern University’s MS-SLL Professional Program and PhD Program.

Position: Part-time/ Temporary

Hours: This is a part-time, temporary position (20-25 hours per week)

Pay: $27-$29.96/hr

Campus: Evanston

Approximate start date: 8/11/25

Duration of Temp Assignment: 1 year (1,000 hours maximum)

Job Description:

The Roxelyn and Richard Pepper Department of Communication Sciences and Disorders at Northwestern University is searching for a Part- Time temporary employee. This position is critical to maintaining the compliance of our MS-SLL professional program and PhD Program. This person is responsible for assisting the PhD Program Director with admissions, answering emails from prospective students, entering program funding, creating union contracts and TA assignment letters, and scheduling meetings. This person is also responsible for assisting the MS-SLL Program Director with organizing program events, entering student data into databases for accreditation reports, answering student and alumni emails, verifying prerequisites and transcripts, and checking course enrollments to ensure students are enrolled in the correct courses for graduation.

Job Duties:

Principal Accountabilities

% of Time in activity

Essential Function (E) *

Administration

• Manages day to day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
• Acts as liaison to IT to ensure technology systems are properly installed & maintained.

70%

Budgets & Financial

• Participates in budget preparation.
• Maintains budget & associated analysis & reports.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.

5%

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

10%

Student Support

• Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc.
• Advises students regarding admissions, academic, career and development matters.
• Reads & evaluates admissions files and participates in candidate selection.
• Interviews and screens applicants.
• Implements strategy regarding structure, process, & staff support of students in compliance with NU policy.
• Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
• Organizes new student activities.
• Tracks data entry of grades into CAESAR, assuring faculty completes process by deadline.

15%

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Submission Documents: a cover letter and resume.

If interested, please email your resume and cover letter to:

CSDadmin@northwestern.edu

Northwestern University provides equal employment opportunities to all employees, students, and applicants. Northwestern University does not discriminate or permit discrimination by any member of its community against any individual on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, parental status, marital status, age, disability, citizenship, veteran status, or genetic information in matters of admissions, employment, housing, or services or in the educational programs or activities it operates.

Job Type: Part-time

Pay: Up to $29.96 per hour

Expected hours: 20 – 25 per week

Ability to Commute:

• Evanston, IL 60208 (Required)

Work Location: In person

Salary : $27 - $30