Part-Time Administrative & Program Assistant

Job Overview

Seeking a highly organized and detail-oriented Administrative & Program Assistant to support the day-to-day operations of the chapter, including youth/student outreach programs, chapter events, and basic financial administration. This position works closely with the Executive Director and chapter leaders to ensure the smooth coordination of programs, effective community outreach, and accurate operational support. The ideal candidate is proactive, organized, and comfortable balancing administrative, financial, and outreach responsibilities in a small, mission‑driven organization.

This is an ongoing part-time position with minimal summer hours and a more consistent schedule during the school year.

• Hours are minimal during the summer.
• Hours increase during the fall, winter, and spring.
• Most work occurs during regular business hours.
• Evening or Saturday commitments are infrequent (no more than once per month).
• Flexible scheduling is available.

DUTIES

• Program & Event Assistance

· Assist in the planning, coordination, and execution of student outreach programs and chapter meetings/events from conception through completion, including logistics, scheduling, and coordination with partners and volunteers.

· Provide operational support for chapter initiatives and special projects as assigned by the Executive Director.

• Youth & Community Outreach

· Support youth, education, and workforce‑development outreach activities, including coordination with schools, educators, students, and industry partners.

· Assist with outreach communications and engagement efforts related to student programs and events.

• Venue, Vendor & Partner Liaison

· Communicate with venues, vendors, and suppliers to secure bookings, coordinate services, and ensure all event and program requirements are met.

· Assist with tracking contracts, confirmations, and logistics.

• Marketing & Communications Support

· Assist with marketing and promotional efforts for programs and events, including creating basic promotional materials, managing social media content, and supporting outreach campaigns.

· Help maintain consistent communication with members, partners, and program participants.

• Financial & Bookkeeping Support

· Assist with basic bookkeeping and operational financial tasks, including tracking payments, invoices, event budgets, and expenses.

· Support financial reconciliation and record‑keeping; may assist with additional bookkeeping duties as needed.

• Event & On‑Site Support

· Provide on‑site assistance during events and programs, including set‑up, registration, and participant support.

· Assist with attendee registration, RSVP management, and pre‑ and post‑event communication.

• Documentation & Reporting

· Maintain accurate records of programs, events, expenses, contacts, and outreach activities.

· Assist with preparing post‑event or program summaries for review and future planning.

EXPERIENCE

• Previous experience in program coordination, event planning, administrative support, or related roles.
• Strong organizational, time‑management, and project‑management skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite and familiarity with event or registration platforms (e.g., Eventbrite, Cvent).
• Ability to work independently while collaborating effectively with staff, volunteers, and partners.
• Strong attention to detail and problem‑solving skills.
• Flexibility to work occasional evenings or non‑standard hours related to events or outreach activities.
• Familiarity with social media platforms and basic marketing principles.
• Basic bookkeeping or financial tracking experience.Join us in making a meaningful impact through efficient office support and program coordination!

We value energetic team players who are committed to excellence and eager to contribute their skills in a vibrant environment. This paid position offers a rewarding opportunity to utilize your administrative expertise while supporting important community initiatives.

Pay: From $18.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Meadville, PA 16335

Salary : $18