What are the responsibilities and job description for the Office Manager/Executive Assistant position at Northwest Suburban Integration School District?
Job Overview
The Northwest Suburban Integration School District (NWSISD) is seeking a proactive, highly organized Office Manager/Executive Assistant to support the Executive Director and Joint Powers Board. Founded in 2001, NWSISD is a seven-district Joint Powers Collaborative focused on providing essential professional learning, Magnet Schools of Choice, and college and career readiness programming to close achievement and opportunity gaps.
The Role
District & Board Operations:
- Serves as the primary liaison between the Executive Director, member district staff, vendors, and the Joint Powers Board.
- Attends school board meetings, public hearings and/or other requested meetings.
- Manages board materials, agendas, meeting logistics, and official records/minutes in compliance with district requirements.
- Oversees facility requests, maintenance, purchasing, key issuance, IT/telecommunications coordination, and district vehicle scheduling.
Executive & Administrative Support:
- Manages calendars, scheduling meetings, coordinating travel, and handling communications for the Executive Director and Board.
- Assists with HR support functions, including job description updates, open position advertisements, and interview coordination.
- Supports district initiatives such as the Magnet School Lottery, program data reports, and monthly budget tracking.
Qualifications
- Education: Associate degree required. Bachelor’s degree in Business Management, Business Administration, or a related field preferred.
- Experience: Three (3) years of progressively responsible administrative or office management experience, including experience working effectively with individuals from diverse racial, ethnic, and cultural backgrounds.
- Technical Skills: Google Workspace skills, specifically Google Calendar, Drive, Sheets, Meet, and Gmail; Microsoft Office skills preferred.
- Other: Holds a valid driver’s license: willing/able to drive a district vehicle throughout our 7-district geographic area.
Compensation & Benefits
- Salary Range: $40,000 - $45,000 (negotiable based on experience)
- Contract Days: 220 (August - June)
- FTE: 0.75 (6 hours per day; generally 8:00 a.m.- 2:30 p.m., with some flexibility in start and end times)
- Benefits: Health Insurance, Dental Insurance, HSA & FSA, Retirement Plan
How to Apply
To be considered for this position, please submit a cover letter, resume and list of professional references to megan.mcallister@theceso.com.
Application Deadline: August 21, 2026
NWSISD is an equal opportunity employer and will not discriminate on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, including gender identity or expression, age, family care leave status or veteran status.
Pay: $30.30 - $34.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $40,000 - $45,000