Job Title: Tribal Tobacco Coordinator

Reports to: Cancer and Tobacco Projects Director

Initial Salary Range: $56,500 – $66,500, annually

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays

Funded Through: December 31st, 2026

Classification: Salaried, Exempt

Status: Full-Time (1.00 FTE), Regular w/ Benefits

Location: Portland, OR (Hybrid or remote upon approval) Remote Living in Oregon, potential.

JOB SUMMARY

About the Northwest Portland Area Indian Health Board (NPAIHB)

The Northwest Tribes have long recognized the need to exercise control over the design and development of health care delivery systems in their local communities. To this end, they formed the Northwest Portland Area Indian Health Board (also referred to as NPAIHB or "the Board") in 1972.

Guided by a vision of "Health and Wellness for the Seventh Generation," NPAIHB is a 501(c)3 designated (non-profit) organization and Tribal organization, P.L. 93-638, under the Indian Self-Determination and Education Assistance Act (ISDEAA) serving the 43 federally recognized Tribes in the states of Idaho, Oregon, and Washington (Northwest Tribes). Tribes become voting members of the Board through resolutions passed by their governing body. Each member Tribe designates a delegate to serve on the NPAIHB Board of Directors.

Led by our Board of Directors, NPAIHB's mission is to "eliminate health disparities and improve the quality of life of American Indians and Alaska Natives by supporting Northwest Tribes in their delivery of culturally appropriate, high-quality health programs and services." We have a staff of over 120 professionals dedicated to advancing Tribal health for the 7th generation in the Pacific Northwest.

The NPAIHB's Strategic Plan 2025-2030 can be found here.

Position Summary

The Tribal Tobacco Coordinator (Coordinator) supports the Oregon Tribal Tobacco Project's technical assistance needs for the nine (9) Tribal Tobacco programs and Native American Rehabilitation Association of the Northwest (NARA), including training, education, program development and tribal workplan implementation support.

The Coordinator must have experience working with tribes or American Indian/Alaska Native people. The Coordinator should have an educational and professional background in health education or behavioral health.

This Position coordinates the Northwest Portland Area Indian Health Board's Oregon Tribal Tobacco Team of 2 public health professionals who support member tribes and NARA's Tobacco Programs workplans through training and technical assistance.

The Coordinator reports to the Cancer and Tobacco Projects Director. This scope of work is housed within the NW Tribal Epidemiology Center Division.

This position is based at NPAIHB's offices in Portland, Oregon, applicants living in Oregon State at Tribal locations may be considered for remote work. Local travel and/or overnight travel outside of the area is required approximately 25% of the time.

Essential Functions

Tribal Tobacco Coordinator Functions

• Provide Oregon Tribal Tobacco Project support in alignment with NPAIHB Strategic Plan
• Support the delivery of Oregon Tribal Tobacco Project trainings including, but not limited to, tobacco cessation, digital storytelling, tobacco policy content for the NW Tribal Epidemiology Center, and for NPAIHB programs, including the Oregon Tribal Tobacco Project, and the Oregon Health Authority grant, along with future projects and services
• Prepare Training materials (including PowerPoint Presentations, announcements, training manuals, handouts, etc.) and present at Tribal site visits, regional and national trainings
• Participate in and supports all NPAIHB Oregon Tribal Tobacco Project related grant meetings, network meetings, and program discussions
• Support the NPAIHB's Oregon Tribal Tobacco Project health education materials, website, and other media development, along with NPAIHB staff, Tribal partners, and consultants
• Assist with conducting long-term and short-term research (including surveys, feasibility studies, and research studies) to guide Oregon Tribal Tobacco Project program development, improvement of services, and development of Tribally based best practices for NW Tribes
• Support the creation and implementation of Tribal capacity building and quality improvement strategies based on the needs and priorities of Northwest Tribes
• Carry out updated Oregon Tribal Tobacco Project priorities throughout the year, as directed by Northwest Tribes, and through the NPAIHB Strategic Planning process and/or annual federal and state policy priorities
• Work closely with supervisor to support the identification of Northwest, federal, and state policy priorities related to Oregon Tribal Tobacco Project

Administrative and Reporting Functions

• Support the preparation and submission of all required project reports within the Oregon Tribal Tobacco Project
• Draft project-related external contracts
• Engage staff in the collection of pertinent data to meet reporting requirements
• Support budget expenditures through partnership with staff to ensure projects remain on budget and compliant with the funding requirements of granting agencies
• Assist with the preparation and logistics for meetings and presentations
• Contribute to supporting the enhancement of tobacco prevention, education and control services.
• Process purchase orders for outreach materials and contracts for Commercial Tobacco experts
• Maintain well-organized filing systems for all Oregon Tribal Tobacco related required documentation and supporting records (both electronic and hard copy) in compliance with both NPAIHB and funding agency requirements, including securely archiving files as appropriate
• Submit a Monthly Activity Report (MAR) to the Project Director at the end of each month, and any additional reports required to track project activities as needed
• Oversee the establishment and maintenance of relationships with tobacco tribal contacts to assure broad regional participation in the project. This includes maintaining a tobacco community contact list
• Schedule and provide two or more TA requests, calls, webinars, or site visits to Oregon tribes to aid in the implementation of Tribal Tobacco Prevention strategic goals (documenting overall implementation in quarterly progress reports)
• Develop and maintain listings of current and future commercial tobacco prevention and cessation training opportunities.
• Submission of tobacco-related articles to NPAIHB's Health News and Notes Quarterly Newsletter (annually)

Other Duties

• Perform other duties as assigned by the Cancer and Tobacco Projects Director and/or Executive Director or designee

Standards of Conduct

• Act in service to the Tribes and Tribal communities we serve
• Uphold the Mission, Values, and Vision of the NPAIHB
• Maintain the highest level of confidentiality with all NPAIHB information and documentation
• Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position
• Exercise good judgment and initiative in performance of duties and responsibilities
• Demonstrate high emotional intelligence in the performance of all duties and responsibilities
• Orientation toward learning, innovation, service, and the building of second-line leadership
• Commitment to building an organizational culture which centers NPAIHB's service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive
• Commitment to build an inclusive workplace across a range of identities and experiences, including (but not limited to) geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status
• Sees diversity as a strength, and equity as a baseline
• Work in a cooperative manner with all levels of management and with all NPAIHB staff
• Effectively plan, organize workload, and schedule time to meet workload demands
• Use reasonable judgment to consistently display professional work attire during normal business hours, and/or dress appropriately for the workday, space, or event in lieu of a formal dress code
• Be present, available, and responsive for meetings and calls during regular working hours
• Commit to sharing knowledge and building expertise by participating in all virtual spaces in our workplace with cameras on
• Show consideration by communicating effectively and building collective understanding
• Recognize relationships are the cornerstone of NPAIHB's work by treating all NPAIHB delegates/ alternates, partners, staff, and American Indian/Alaska Native people with dignity and respect
• Participate willingly in NPAIHB activities

Qualifications

Education

Minimum education required*:

• Bachelor's Degree in Behavioral Health, Public Health, Social Science or related field
• *A minimum of four years of demonstrated experience in public health education may serve as an acceptable substitute

Experience

Minimum experience required:

• At least three years of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics
• At least two years of experience in Medical, Behavioral, or Public Health
• Experience in business and professional level writing, including educational materials and reports

Additional experience preferred:

• Direct experience working with Northwest Tribes
• Experience in the planning, organization, implementation, and follow-up of public health-related coalitions

Required Knowledge, Skills, and Abilities

• Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with federal, Tribal, and other professionals.
• Proficiency with computer applications (specifically Word, Excel, PowerPoint, and other Microsoft Office Suite programs)
• Strong technical writing skills, including good spelling and grammatical skills, and the ability to produce polished writing under a deadline
• Proficiency in research and analysis, including finding current healthcare standards
• Excellent interpersonal skills
• Must be sensitive to cross-cultural differences, and able to work effectively within their context
• Ability to work with minimal supervision, exercise initiative, and make independent decisions and recommendations
• Ability to make professional oral presentations in settings at the national, regional, and community levels, as well as in Tribal settings
• Ability to complete tasks in a timely and accurate manner
• Ability to travel frequently (approximately 25 % of the time)

Probationary Period

External applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants must agree to serve a minimum six-month probationary period when job duties change significantly.

Worksite Location

NPAIHB generally requires employees to work in its main office, located in Portland, OR. Under certain circumstances, however, the NPAIHB may allow employees to work from home in the State of Oregon, on a case-by-case basis. The Executive Director, the employee's direct supervisor, or the employee may suggest teleworking as a possible work arrangement. NPAIHB considers circumstances such as, but not limited to, whether the employee is organized, has proven their ability to work independently, has completed their probationary period, has a good work record, has no record of abuse of leave, the duties and responsibilities of their position, travel requirements, funding source stipulations, and other considerations.

Telework is not an entitlement, nor a Board-wide benefit. NPAIHB retains discretion to withdraw, alter, modify, cancel, or otherwise terminate an employee's eligibility for telework on a case-by-case basis, in its sole discretion.

Work Conditions

Physical Demands

This position:

• Frequently involves sedentary work (exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body)
• Occasionally involves light work (exerting up to 20 pounds of force and/or up to 10 pounds of force and/or a negligible amount of force to move objects)

Physical Requirements

This position:

• Consistently requires the ability to receive detailed information through oral communication and expressing or exchanging ideas or important instructions accurately, loudly, or quickly
• Constantly requires working with fingers, rather than the whole hand or arm
• Constantly requires repetitive movement of the wrists, hands, and/or fingers
• Often requires walking or moving about to accomplish tasks
• Occasionally requires standing and/or sitting for sustained periods of time
• Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms
• Occasionally requires raising objects from a lower to a higher position, or moving objects horizontally
• Occasionally requires stooping, which entails the use of the lower extremities and back muscles
• Infrequently requires crouching

Typical Environmental Conditions

The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

Travel Requirements

Local travel is required occasionally. Overnight travel outside of the Portland Metro area is required approximately 25% of the time. Attendance at quarterly NPAIHB Board Meetings is not required, however you may be requested to attend by your supervisor or the Management Team. These meetings are held both locally and hosted by our member tribes on a rotating basis, taking place during the third or fourth weeks of January, April, July, and October, and typically require a minimum stay of two overnights per meeting.

Disclaimer

The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.

Except as provided by Title 25, U.S.C. § 450e(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, disability, marital status, sexual orientation, religion, politics, membership or non-membership in an employee organization, marital status, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.

Salary : $56,500 - $66,500