Office Manager (Campus Police)

The Campus Police Office Manager provides administrative oversight and operational support for the Campus Police Department. This position is responsible for managing office functions, maintaining accurate records, and ensuring compliance with federal, state, and institutional reporting requirements. A primary focus of this role includes data entry and management of citations, crime statistics, daily activity logs, and coordination of annual Clery Act reporting.

Minimum Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred) 
• Minimum of 2–3 years of administrative or office management experience 
• Experience with data entry, records management, or law enforcement support preferred 
• Strong attention to detail and accuracy in recordkeeping 
• Proficiency in Microsoft Office Suite and database systems 

Preferred Qualifications

• Experience in a law enforcement or campus police environment 
• Knowledge of federal reporting requirements, including Clery Act compliance 
• Familiarity with records management systems (RMS) or computer-aided dispatch (CAD) systems

Key Duties and Responsibilities

Administrative Management

• Oversee daily administrative operations of the Campus Police office 
• Supervise front office activities, including records management and customer service 
• Maintain department filing systems (digital and physical) in accordance with retention policies 
• Serve as a liaison between the police department and other campus departments 

Data Entry & Records Management

• Accurately enter and maintain citation records, incident reports, and case files 
• Input and track crime statistics in department databases and reporting systems 
• Ensure timely and accurate documentation of all police activities 
• Audit records regularly for completeness and compliance 

Crime Statistics & Reporting

• Maintain and update daily crime and activity logs in compliance with federal guidelines 
• Collect, compile, and analyze crime data for internal reporting and decision-making  
• Assist command staff with statistical reports and trend analysis 

Clery Act Compliance

• Coordinate the collection and documentation of required data for annual Clery reporting 
• Prepare and maintain the Daily Crime Log in accordance with Clery Act requirements  
• Assist in the development and publication of the Annual Security Report (ASR) 
• Ensure proper classification of crimes based on Clery guidelines 
• Serve as a resource for Clery compliance questions and audits 

Communication & Support

• Respond to internal and external inquiries regarding records and reports 
• Provide administrative support to police leadership and officers 
• Assist with training staff on reporting procedures and compliance standards 

Knowledge, Skills, and Abilities

• Ability to manage sensitive and confidential information 
• Strong organizational and multitasking skills 
• Excellent written and verbal communication skills 
• Ability to interpret and apply policies, procedures, and regulatory requirements 
• Analytical skills to identify trends and discrepancies in data 

Physical Requirements and Working Conditions

• Office environment within a campus police department 
• May require occasional extended hours during reporting periods (e.g., Clery reporting deadlines) 
• Frequent interaction with staff, students, and the public 
• Prolonged periods of sitting and working on a computer 
• Ability to lift and move files and office materials as needed

APPLICATION:

To apply, all applicants must attach and submit the following:

• Application for employment at www.northwestms.edu
• Resume
• Three (3) Professional References (Name, Email and Telephone Number)