What are the responsibilities and job description for the Administrative Assistant II - Full Time position at Northwest Healthcare Tucson?
Seeking a full-time Administrative Assistant II to support our Medical Staff department at Northwest Medical Center, located on 6200 N La Cholla Blvd.
Day Shift: Monday - Friday, during normal business hours, no weekends or holidays.
We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.
What We Offer
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
Day Shift: Monday - Friday, during normal business hours, no weekends or holidays.
We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.
What We Offer
- Competitive Pay
- Medical, Dental, Vision, and Life Insurance
- Generous Paid Time Off (PTO)
- Extended Illness Bank (EIB)
- Matching 401(k)
- Opportunities for Career Advancement
- Rewards & Recognition Programs
- Exclusive Discounts and Perks
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
- Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
- Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
- Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
- Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
- Conducts research and compiles data for projects, presentations, or reports as needed.
- Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
- Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
- 2-4 years of administrative or clerical experience required
- Experience in a healthcare or facility setting preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong organizational and multitasking skills with a focus on detail and accuracy.
- Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
- Ability to maintain confidentiality and handle sensitive information with discretion.