Payroll Specialist

Job Description

The Payroll & Human Resources Specialist is directly accountable to the Vice President of Business Operations & Finance for the following duties and responsibilities and is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

• Audit and input records for Personnel/Payroll system processing including verifying salaries and monitoring receipt of required documents associated with payroll.
• Monitor terminal leave payout for retirees (DROP, etc.) in accordance with applicable law and Board policy.
• Monitor Alternative Social Security Program for associate instructors to ensure compliance with applicable law, IRS regulations, and Board policy.
• Review all hours worked by part-time employees and monitor eligibility to enter FRS.
• Prepare manual transactions as needed for handwritten checks, funding adjustments, or pay modifications.
• Perform data entry of pay certification information, adjustments, manual transactions, etc.
• Check payroll for any accounting proofs and make corrections as needed.
• Validate payroll calculations including salary computations, deductions, etc., and check all reports related to final phase of payroll for accuracy.
• Prepare benefits vendor payroll checks at month end and mail to appropriate vendors on pay date.
• Ensure that timesheets and/or attendance verifications have been received by Human Resources prior to releasing payroll checks.
• Prepare monthly spreadsheet of student workers for Financial Aid Department.
• Set up and maintain all tax tables in system for each pay class.
• Set up and maintain payroll calendars in the system.
• Prepare reports for Federal, State, and Division of Retirement Reporting.
• Reconcile escrow accounts monthly and submit reconciliation analysis to Finance for review and approval.
• Prepare quarterly reports on Federal Income Tax, Social Security withholdings, and Unemployment Compensation.
• Prepare annual report on Federal Income Tax withholdings and distribute W-2 forms.
• Maintain all payroll-related records in digital format in Payroll system.
• Handle special requests from employees regarding salary
• As part of the college's risk management tool annual mandatory compliance training is required.
• Fully use technology to increase efficiency, reduce costs, reduce to the maximum extent paper storage requirements, and reduce non-replicable processes.
• Perform other duties as may be assigned by the Director of Finance & Accounting.
  
  

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
  
  

Requirements

• Bachelor's degree required in Accounting, Business Finance or other finance related field.
• Minimum two (2) years college course work in business/accounting.
• Minimum three (3) years documented work experience in personnel functions.
• Experience in Payroll.
• Experience in Windows-based PC software to include tools such as Outlook, Word, Excel.
• Willingness and ability to effectively greet employees and the public both in person and via telephone.
  
  

Preferred Qualifications

• Experience in Payroll/Human Resources at the community college level.
• Master's degree in field
• Accounting experience
  
  

Additional Information

Classification: Professional III

Grant Funded: No

Location: Niceville Campus

FLSA Status: Exempt

Application Deadline: Open until filled. Review of applications will begin immediately.

Application Instructions

All sections of the application must be completed.

Please provide a complete application package that includes all of the following

• NWFSC Application.
• Resume.
• A cover letter explaining why you consider yourself qualified for this position.
• Copies of unofficial transcripts.
• After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size.
  
  

If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.