Office Specialist, Facilities - Northwest Florida State College

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

The Office Specialist, Facilities & Physical Plant position is directly accountable to the Executive Director of Facilities for the following duties and responsibilities.

PRIMARY RESPONSIBILITIES

• Perform general office duties including typing, answering phones, filing, ordering supplies, reconciling expense reports and entering requisitions.
• Maintain department records, files, and correspondence (including purchase orders, and vendor documentation).
• Accurately track expenditures for various accounts.
• Track work orders using the computerized maintenance management system (CMMS).
• Coordinate and prioritize service requests with maintenance staff.
• Support office relocations, equipment moves, and furniture installations.
• Maintain college fleet vehicle records: reserve, issue keys, track usage, check employee license through DOT, and maintain accountability of gas credit cards.
• Report incidents or injuries directly to the Director of Facilities.
• Maintain accurate records for safety inspections, permits, and compliance reports.
• As a part of the college's risk management tool annual mandatory compliance training is required.
• Perform other duties as assigned.

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

• High school diploma or equivalent required; Associate degree or higher preferred. Plus 1-4 years of relevant work experience.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required.
• Work experience in the higher education setting preferred.
• Administrative or facilities-related experience; experience with CMMS software strongly preferred.
• Strong interpersonal and organizational skills.

Classification: Career Service

Grant Funded: No

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Open until filled. Review of applications will begin immediately