Coordinator, Academic Affairs - Northwest Florida State College

The Coordinator, Academic Affairs position is directly accountable to the Vice President of Academic Affairs (VPAA). The position is responsible for the day-to-day operations of the Office of the Vice President in addition to facilitating and coordinating key initiatives and projects on behalf of the VPAA. In particular, the position is expected to assist the VPAA in the administration of various budgets, purchasing, and curriculum related priorities, in addition to the oversight and successful completion of academic affairs related projects, events, and/or initiatives. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

PRIMARY RESPONSIBILITIES:

• Provide clerical support to the VPAA, Deans, and other academic affairs staff as assigned, to include scheduling meetings, booking travel, handling incoming and outgoing mail, completing requisitions and purchase orders, managing Institutional Membership and Hospitality requests, and maintaining office supplies.
• Serve as principal contact for the VPAA for callers and visitors, assess need and urgency, and respond as appropriate.
• Serve as lead among academic affairs office specialists and other support staff, ensuring consistency and effectiveness in the performance of academic affairs related duties and responsibilities. Train office specialists and other support staff where appropriate.
• Prepare and proof official correspondence, memoranda, minutes, presentations, charts, and other documents.
• Execute and coordinate academic affairs related projects, meetings, and/or initiatives.
• Coordinate inter-departmental workflows for Dean, Chair/Director, and faculty onboarding, academic policy updates, and other related academic affairs initiatives.
• Maintain academic affairs Project Management tool and coordinate with the Office of Institutional Research & Effectiveness to ensure state and federal reporting deadlines are met.
• Assist in the coordination of the annual review, editing, and production of handbooks, catalogs, communications, and other publications produced in the Office of Academic Affairs.
• Pull and disseminate routine reports on student enrollments in SAAT degrees and Pathways.
• Assist in the development and implementation of special projects conducted through the Office of Academic Affairs (e.g., accreditation reaffirmation, institutional effectiveness efforts, professional development workshops, etc.).
• Maintain routine and confidential office files, as well as Sharepoint sites; reorganize and purge for efficiency as necessary.
• Act as a liaison with Information Technology (IT) to ensure office technology, equipment, software, and related systems are functioning properly when needed; assist with follow-up, and help ensure technology needs are addressed to support the effective operation of the Office of Academic Affairs.
• As a part of the college's risk management tool annual mandatory compliance training is required.
• Perform such other duties as may be assigned by the VPAA.

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

• Associate's degree plus two (2) to four (4) years of relevant experience
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required.
• Experience with or the ability to adapt to higher education software, curriculum management platforms, and data visualization tools (e.g., Canvas LMS, Coursedog, Sharepoint, Banner, PowerBI, etc.)
• Detail oriented and a strong desire/ability to complete tasks in a meticulous and organized manner.
• Excellent teamwork and customer service skills.
• Demonstrated excellence in written and oral communication.
• Strong interpersonal and organizational skills.
• Discretion regarding student and personnel matters.
• Bachelor's degree plus one (1) year of relevant work experience preferred.
• Work experience in a higher education setting preferred.

Classification: Professional I

Grant Funded: No

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Open until filled. Review of applications will begin immediately