Accounts Payable Specialist

Status: Non Exempt

Location: Seattle, Washington / Monday-Thursday, remote Fridays

Pay Range: $23.37-35.06

About the Company

NorthStar Energy connects a family of fuel distribution companies serving communities and industries across the Western United States. Our operating companies deliver petroleum products and lubricants safely and efficiently throughout Alaska, Hawaii, California, and the Pacific Northwest.

Each company maintains its own local identity and expertise while operating within a distributed model that leverages NorthStar’s shared services in finance & accounting, legal & compliance, pricing & supply, human resources, marketing, and technology. Guided by shared values of safety, integrity, and operational excellence, NorthStar provides the strategic guidance and collaboration that help our teams strengthen performance, share best practices, and grow sustainably.

Together, our 1,000 employees form a network of trusted brands — delivering energy that fuels people, businesses, and communities every day.

Learn more at www.nsenergy.com

Together, these companies serve customers across the Western United States — each maintaining its own local identity and expertise while benefiting from shared services, strategic guidance, and operational support provided by NorthStar Energy.

Job Summary

The Accounts Payable Specialist at NorthStar Energy is responsible for accurately processing and recording invoices, ensuring timely payments to vendors, and maintaining the integrity of the accounts payable function. This role plays a critical role in managing the company's financial obligations, optimizing cash flow, and building strong relationships with suppliers.

What you'll be responsible for

• Sort and distribute incoming mail via AP Shared Mailboxes
• Responsible for coding and posting of vendor invoices to ensure proper expense allocation and timely payment
• Review all invoices for appropriate documentation and approval prior to payment
• Match vendor invoices against purchase orders
• Reconcile any discrepancies with vendors and company personnel
• Ensure invoices are posted to the proper account with proper coding
• Communicate with vendors and associates to resolve payment and pricing discrepancies
• Enter vendor invoices through SoftCo or Sage
• Collecting all documents for vendor On-boarding setup or changes.
• Review and process credit card bills
• Maintain 1099 files and ensure filing compliance
• Respond to all vendor inquiries
• Reconcile vendor statements, and research and correct discrepancies
• Assist in month end closing the subledgers of NorthStar subsidiaries
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Maintain all leases and expiration dates
• Assist in reconciliation of intercompany accounts
• Support annual audit performed by independent external auditors
• All other duties as assigned.

Education and Experience:

• High schooldiploma or GED
• 2 years office or accounting experience, or an equivalent combination of education and experience.

Benefits:

• Employer‑subsidized medical, dental, and vision coverage for you and your family/dependents
• Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage
• 401(k) plan with a 4% company match plus an additional 3% discretionary contribution
• 2 weeks’ vacation annually
• 9 company holidays 2 personal holidays each year sick one hour accrued for every 40 hours worked
• Work‑from‑home on Fridays
• Currently offering 2 weeks of remote work each year
• Free ORCA transportation card plus $50 monthly parking/transportation subsidy
• Up to $1,000 per year in charitable matched giving program to support causes and organizations you care about
• Up to $5,250 per year in tax-free educational assistance to assist with career development and growth

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.