Contract and Compliance Administrator

Job Title: Contract & Compliance Administrator (Construction)

Job Summary

We are seeking a detail-oriented and highly organized Contract & Compliance Administrator to join our construction team. In this dual-focus role, you will manage the lifecycle of our construction contracts while overseeing DOT driver/vehicle compliance and OSHA safety compliance. You will act as the central anchor ensuring our projects are contractually sound, our fleet and drivers legally compliant, and our jobsites safe.

Key Responsibilities

Construction Contract Administration

• Contract Management: Review, execute, and monitor prime contracts, subcontracts, and purchase orders for compliance and risk management.
• Change Orders: Process, track, and manage change orders, ensuring all project amendments are properly documented and approved.
• Payment Applications: Review subcontractor progress claims, verify lien waivers, and approve invoices against contract milestones.
• Project Closeout: Manage the closeout process, including warranties, insurance, and final completion certificates.

DOT Driver & Vehicle Compliance

• Driver Qualification Files: Maintain accurate, up-to-date Driver Qualification Files (DQFs), including medical cards, MVRs, and road test certificates.
• FMCSA/DOT Tracking: Oversee hours-of-service (HOS) logs, electronic logging devices (ELDs), and random drug and alcohol testing programs.
• Vehicle Maintenance Logs: Ensure all commercial motor vehicles (CMVs) undergo required periodic inspections, DVIRs, and preventative maintenance.
• Permitting & Filing: Manage vehicle registrations, USDOT numbering, oversize/overweight permits, and filings for 2290 and MCS150s.

OSHA Safety Compliance

• Safety Documentation: Maintain safety manuals, Job Hazard Analyses (JHAs), and OSHA 300/300A injury logs.
• Training & Certifications: Coordinate and track mandatory safety training, including chemical, hazcom, forklift, and rigging certifications.
• Incident Reporting: Administer the reporting and investigation pipeline for any workplace injuries, near-misses, or property damage.

Qualifications & Skills

• Experience: 3–5 years of experience in construction administration, with exposure to fleet operations and safety compliance.
• Education: Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required with equivalent field experience).
• Certifications: OSHA 10 or 30-hour certification is highly preferred; familiarity with FMCSA regulations is preferred.
• Technical Skills: Familiarity with MS Office Suite, as well as industry productivity and compliance software (i.e. training management suites, DOT FMCSA portal, Docusign).
• Core Competencies: Exceptional attention to detail, strict adherence to deadlines, robust organization, and strong conflict-resolution skills.

Pay: $28.00 - $34.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $28 - $34